15 Best Jail Management Software in 2023

15 Best Jail Management Software in 2023
Imed Bouchrika, Phd by Imed Bouchrika, Phd
Chief Data Scientist & Head of Content

Law enforcement officials, including those who have attended the top cop schools, have to accomplish many tasks after they arrest an offender. With the United States hitting 10.6 million jail admissions every year, officers and jail staff have a lot on their hands. But with the right jail management software, they can stay on top of the various processes associated with an inmate’s stay.

In this article, learn all about the best jail management software available on the market today. Get an overview of their key functionalities and pricing information so you can narrow down your choices for your facility and industry. With this information, you can figure out what is the best software for your facility, taking into consideration your unique needs.

Best Jail Management Software Table of Contents

  1. How can jail management software help facility administration?
  2. Jail Management Software Can Deliver Valuable Data
  3. List of Best Jail Management Software

Correctional management in 2022 is facing tough issues such as shrinking budgets and overcrowding. For instance, the capacity of jails and prisons around the world keeps on expanding.

In 2022, more than 11.5 million people are estimated to be in prison, which is a 24% increase since 2000. In at least 121 countries, prisons are operating above official capacity (Penal Reform International, 2022).

individuals held in pre-trial detention

Understaffing can lead to a state of emergency. Contrabands in jail mails, escape during inmate transports, and inmate medical emergencies are just some of the everyday challenges that jail administrators have to face.

The purpose of jail management software is to track, manage, and improve correctional operations. As poor jail management can pose a threat to public safety, jail management software supports operations by ensuring that facilities are properly managed by simplifying data organization and integration.

prisoners escorted per day

For facilities that accommodate a large number of offenders and provide rehabilitation programs, the proper management of records is crucial. Information on classification and placement, discipline, rehabilitation, employment history, health and wellbeing, belongings and visits, and inspections should be complete and well-documented to provide context for each inmate. Record keeping is critical to correctional facilities to ensure that the correct persons are provided with the right programs and privileges at the appropriate times.

US correctional population

How can jail management software help facility administration?

Overcrowding is a major concern, resulting in a demand for a more robust system for managing offender records. The use of technology can help make prisons a safer environment for inmates, staff, and visitors. Digital file management gives instant access to offender information, which increases accountability. A jail management platform supports both the prison staff and the people serving sentence or probation by ensuring that records are easily accessible.

increase in female and male detainees

Information sharing as facilitated by jail management software promotes transparency, which in turn impacts fair trial rights. The efficient data organization provided by jail management software helps administrators and agencies manage facilities well despite rising prison population rates.

average world prison population rate

Source: Prison Studies

Jail Management Software Can Deliver Valuable Data

Jail management software can be used alongside court management software to speed up court processes as these platforms easily integrate with related solutions and legacy software.

The criminal justice system can also benefit from the best evidence management software solutions. It can significantly gain by analyzing inmate data and identifying the choke points in the process. Data can also be used to inform policy to solve the rising inmate population.

Source; Bureau of Jail Statistics, 2019

From intake to booking to reintegration, jail management software supports the operations of corrections facilities by ensuring that every offender is tracked for proper monitoring and rehabilitation. Jail management software also offers tools that ensure the safety of prison staff and inmates.

Through the use of technology, jail management software helps administrators identify patterns in prisoner behavior, enabling them to carry out early intervention. As a management tool, the ultimate goal of jail management software is to optimize operations through automation to speed up criminal court processes and grant liberty to deserving members of the inmate population.

Source: Prison Studies

List of Best Jail Management Software

1. JailTracker

JailTracker dashboard

JailTracker is a facility and offender management system that enhances accounting, boosts accountability, and eliminates paper logs in jails and facilities. It features four modules that can be used alone or in combination with other modules. The solution can be used for both small county jails and large correctional facilities. It is used in 24 states in the U.S. and in more than 200 facilities, making it one of the best jail management software on the market today.

Key Features

  • Meal dispense, which tracks the meals received and refused by inmates on an individual basis for the entire facility
  • Medicine dispense feature, which tracks medicine accepted or rejected by inmates, along with the drug name, quantity dispensed, and quantity on hand
  • Detainee record management keeps records of detainees’ current and historical information such as demographics, finances, contact details, and more.
  • Public web portal allows outside users to see information about the facility in real-time, such as jail population, booking, expected date of release, and more.
  • Financial data repository for storing inmate, facility, and general financial information
  • Booking feature with customizable screens and pull-down field menus to ensure consistency in field selections
  • Virtual jacket keeps complete inmate history with certain attributes being able to trigger alerts and notifications.

Pricing

  • The vendor offers quote-based pricing, which is available upon request.

2. eOMIS by Marquis

eOMIS by Marquis dashboard

eOMIS by Marquis is an electronic management information system that helps prison administrators and others with criminology careers handle inmate information such as warrants, health records, case histories, and more. The solution streamlines inmate management, enhances access to inmate information, and ensures both offender and public safety. eOMIS is currently in use in eight states and in more than 400 correctional facilities.

Key Features

  • Prison supervisors can automatically receive orders or commitment orders from the court.
  • Centralized platform for inmate management, electronic health records, community supervision, and risk assessment operations
  • Manual capture of components of offenders’ sentence as a backup method in case of unavailability of automated submissions
  • Cross-referencing and carryover of offender data during various phases within the offenders’ timeline
  • Availability of access to offender information to third parties such as prosecuting attorneys, drug courts, crime laboratories, and others
  • Access to electronic reports and data statistics for outside parties, as well as automated reports to the Social Security Administration
  • Kiosks allow inmates to access their inmate information file, process health service requests, transfer funds, and place canteen orders.

Pricing

  • The vendor offers quote-based pricing, which is available upon request.

3. PremierOne Jail

PremierOne Jail dashboard

PremierOne Jail is a comprehensive booking and detention management system that helps law enforcement officers and corrections supervisors to boost operational efficiency. With this solution, they can streamline and reduce their workload and seamlessly share inmate information with other jail and records agencies. PremierOne Jail can be used by a single agency, multiple agencies, or regional consortiums in expediting the booking process.

Key Features

  • Expedited booking process starts with alerts for an incoming inmate and automatic data flow when an inmate needs to be transferred to another jail.
  • Virtual booking jackets store a complete history of inmate activity such as classifications, incidents, grievances, and the like.
  • Sentence maintenance features give a target release date, taking into consideration manual adjustments, good behavior, and other inmate reduction policies.
  • Inmate management includes standard classifications for precise inmate assessment, preplanned inmate movements, tracking of inmate activities, and more.
  • Sharing of inmate information to all authorized users across the entire system as well as with other jail and records agencies
  • Advanced Configuration Tool lets you customize the setup of PremierOne by adding and changing fields or creating agency-specific modules.
  • Built-in security features such as digital signatures and field-level security control according to user, workflow, organization, and command chain

Pricing

  • The vendor offers quote-based pricing, which is available upon request.

4. ATIMS Jail Management System

ATIMS Jail Management System dashboard

ATIMS Jail Management System is a jail and facility management system that helps law enforcement and corrections agencies achieve greater efficiency in their operations. The ATIMS system boasts clean and precise data so you can have robust statistical reporting. It also features an interface engine that can be used to integrate it with other software to reduce costs while boosting productivity.

Key Features

  • Prebook and probable cause feature allows arresting officers to input information before booking from remote terminals and patrol cars.
  • Digital photo imaging and lineup allow investigators and jail staff to recover NIST-compliant images of offenders and to collect lineups of six to eight people.
  • Records information management lets you review inmate records and document visitation, appointments, and court commitments.
  • Alternative sentencing lets you handle all tasks related to alternative sentencing programs such as monitoring, assignments, work release, and day reporting.
  • Program management enables you to handle and facilitate all classes and programs available to inmates.
  • Classification allows you to organize, reorganize, and conduct research intelligence and analysis on inmate records.
  • Conflict checks and alerts notify staff and officers about inmate violence as well as medical and food allergies.

Pricing

  • The vendor offers quote-based pricing, which is available upon request.

5. eFORCE Jail Management Software

eFORCE Jail Management Software dashboard

eFORCE is a jail management software that helps public safety and law enforcement agencies to spend less time on administrative tasks and more time on the field. With eFORCE Jail Management, you can eliminate time-consuming paperwork and make the booking process more efficient. The solution is also easy to maintain for IT and technical staff, making it an administratively feasible choice for jail management software.

Key Features

  • Dynamic Name Association assists investigators in identifying criminals and linking name records.
  • Built-in report generator, which provides access to more than 20 reports such as booking reports, inmate rosters, cash transactions, and more
  • Compatibility with CAD, RMS, and state systems such as Live-Scan, Telmate, and more
  • Centralized login to eFORCE Jail and other eForce apps within eFORCE COMMAND
  • User-friendly interface shows users the most important data, with demographic data being easily searchable.
  • Dashboard displays recently booked inmates as well as upcoming events, which can be sorted by event number, event type, inmates involved, and the scheduled date.
  • Browser-based web program offers unlimited accessibility from any location without the need to install any software.

Pricing

  • The vendor offers quote-based pricing, which is available upon request.

6. Syscon Justice Systems

Syscon Justice Systems dashboard

Syscon Justice Systems offers a comprehensive suite of offender management software that promotes collaboration and reduces risk in the dynamic corrections environment. With Syscon, users have all the tools for coverage throughout the entire correction process, from admission to release. The solution can be used by jails, prisons, and halfway houses to provide real-time access to information as well as collaborate with custodial facilities and community-based service providers.

Key Features

  • Assessment and classification deploys configurable evaluation tools to identify offenders’ security levels, risk and needs, supervision planning, and program eligibility.
  • Event log keeps records of chronological shifts and logs events involving staff, offenders, or visitors.
  • Billing of services calculates the costs of an offender’s stay in a custodial facility for outside agencies or jurisdictions.
  • Pre-parole investigation allows users to produce pre-parole investigation reports and coordinate related activities until the conduct of parole hearing and disposition.
  • Community financials enable users to track parolees’ and probationers’ financial obligations such as court-ordered payments, fines, fees, and other liabilities.
  • Victim services log victim information and flag the system for the required victim notification when an inmate is transferred or released.
  • Offender payroll calculates offender pay earned from jail or prison activities and automatically posts it into offender trust accounts.

Pricing

  • The vendor offers quote-based pricing, which is available upon request.
  • The vendor also offers a free demo or service consultation upon request.

7. Enterpol Jail Management System

Enterpol Jail Management System dashboard

Enterpol Jail Management System is a comprehensive jail management software package that helps jails of all sizes track all inmate activity from the time they arrive at the facility until they are released. The solution simplifies jail data entry, saving officers time so they can focus on ensuring public safety. The Enterpol JSM solution works seamlessly with other Enterpol applications so you can streamline every aspect of your agency’s operations.

Key Features

  • Central names database allows for the reproduction of person documents from the Enterpol records management system and other agencies within the statewide data share.
  • Inmate tracking history through unique inmate ID numbers that are automatically assigned to offenders
  • Search functionality allows for full-text or field-specific searching based on age range, height range, race, sex, and other attributes.
  • Automatic import of offenders’ booking record details, including scanned or digital mug shot images, into incarceration records
  • Victim notification system interfaces with the Enterpol JMS to give alerts to victims when a prisoner is released.
  • Livescan digital fingerprint system can be interfaced, allowing it to exchange data with Enterpol JMS to eliminate duplicate data entry.
  • Specialized customization of interfaces for it to work with an agency’s other public safety applications

Pricing

  • The vendor offers quote-based pricing, which is available upon request.
  • The vendor also offers a free demo upon request.

8. Golden Eagle JMS

Golden Eagle JMS dashboard

Golden Eagle JMS is a fully integrated software targeted toward county detention facilities. It helps users to monitor inmates from intake through release. The data management capabilities of the solution make data easily accessible to jail personnel. It also reduces phone calls to the jail, thereby enhancing overall efficiency and productivity.

Key Features

  • Access to more than 200 reports to ensure compliance with state and federal laws
  • Built-in interfaces for commissary, video visitation, victim notification, sex offender registry, and more
  • Full integration with Eagle Advantage Records Management System (RMS) allows for inmate identity verification.
  • Inmate lookup embedded on the agency website that lets online users conduct public searches of currently booked inmates
  • Integration with Eagle Print Live Scan lets law enforcement officers positively identify a subject, conduct background checks, and charge an offender with a crime.
  • Arrest processing and maintenance allow users to create lineups, access archived records, come up with investigative worksheets, and more.
  • Optional modules for transport, tax digest, property bonding, commissary, and jail discipline

Pricing

  • The vendor offers quote-based pricing, which is available upon request.

9. SmartCOP

SmartJAIL dashboard

SmartCOP is a jail management system that helps corrections officers gain instant access to offender information so that they can make smart decisions to ensure a safe environment. The solution is composed of modules that are highly configurable to meet the demands of any size of the jail facility. It also ensures that jail facilities comply with accreditation standards and industry best practices.

Key Features

  • Booking feature with paperless scanning, extensive searching capabilities, automated billing and reports for Social Security, and more
  • Housing feature includes inmate movement tracking, court scheduling, headcount tracking and management, and more.
  • Jail management inmate program allows users to easily oversee inmate workers, send email notifications to supervisors, and keep a history of all work assignments.
  • Inmate management capabilities featuring electronic signatures, and biometric verification upon release
  • Work release allows a manager to be assigned to an inmate and an inmate to be released for work schedule using a simple check-in/check-out process.
  • Cellwatch system automatically logs checks and watches through RFID technology, which prevents log tampering.
  • Integrations with Live Scan, VINES, Aramark, GTL, Renovo, Northpointe, CorrectTek, Guardian RFID, and more

Pricing

  • The vendor offers quote-based pricing, which is available upon request.

10. Chetu Jail Management Software

Chetu Jail Management Software dashboard

Chetu is a jail management software that helps correctional officers and jail staff manage the whole jail management lifecycle from start to finish. By implementing Chetu, correctional facilities can optimize operations and create workflows that are tailor-fit for their needs. This flexible solution can be integrated with other systems to maximize interoperability.

Key Features

  • Booking management assists law enforcement officers in handling inmate processes from booking to releasing
  • Customizable module for housing management tracks each step of inmates’ daily and nightly routines.
  • Scheduling feature, which allows users to simplify and streamline complicated scheduling processes for inmates, visitors, employees, and more
  • Inventory management systems allow you to complete control and visibility into all items that enter and exit the premises of the correctional facility.
  • Inmate management allows users to track inmates’ activities, behavior, housing occupancy, and other attributes in real-time.
  • Inmate identification tools such as QR scanners, RFID readers, barcode tracking software
  • Inmate reentry solutions for parole, probation, housing, diversion programs, and transportation transform release program processes helps reduce recidivism

Pricing

  • The vendor offers quote-based pricing, which is available upon request.

11. InCustody

InCustody dashboard

InCustody is a jail management solution that enables law enforcement officers to transform their jail into an information-driven command center. With the information stored in the system, you can effectively manage jail resources. Moreover, it is a comprehensive solution that is intuitive, thereby boosting the efficiency of the booking and release processes in jails.

Key Features

  • Standardized general booking information with the ability to handle multiple bookings, log property information, track medications, and more
  • Driver’s license swipe allows you a fast way to look up records such as state warrants as well as create bookings and visitation records.
  • Inmate property feature allows you to gather and record details of inmate property as well as assign jail-issued property to inmates.
  • Cell placement and tracking allow users to keep tabs on cell assignments and reassignments, check available and assigned cells, report cell history, and more.
  • Medical records feature enables the collection of medical questionnaires, chart medical provider notes, and other health-related information.
  • Commissary and inmate financial management allows you to oversee commissary privileges, maintain commissary inventory and item costs, track item costs, and more.

Pricing

  • The vendor offers quote-based pricing, which is available upon request.

12. GTL Offender Management System

GTL Offender Management System dashboard

The GTL Offender Management System is a sophisticated jail management solution geared toward facilities of all sizes for them to manage all aspects of an inmate’s incarceration. This end-to-end solution can track inmate information from the time of intake until release, as well as the processes in between such as meal planning, medical, sentencing, and more. It also ensures that information about the inmate is kept with precision.

Key Features

  • End-to-end jail management system with a full inmate trust accounting package, from inmate booking to release, as well as audit tools for better facilities management
  • Implementation support includes the project manager conducting an assessment of the jail’s operational environment
  • Reports that interface with the SAP Crystal Reports platform and allows users to choose between built-in reports or their own custom reports
  • Digital fingerprinting identifies inmates, tracks inmate movement, housing, release, and other similar information.
  • Audit tools help assess compliance with American Correctional Association (ACA) standards and ensure data integrity.
  • Availability in GSA IT Schedule 70 assists corrections facilities in attaining greater efficiency and cost reduction through a streamlined procurement process.
  • Platform integration with other systems such as GTL’s inmate telephone platform, commissary ordering, facility kiosks, and more.

Pricing

  • The vendor offers quote-based pricing, which is available upon request.

13. UNIT Innovations

UNIT innovations dashboard

UNIT Innovations is a highly configurable jail management system that lets jail administrators tweak the solution to fit their unique needs. Instead of offering a one-size-fits-all solution, the UNIT Innovations jail management solution allows you to customize every screen, field, and dashboard. This cloud-based software can be integrated with UNIT Innovations’ inventory and asset management and corrections health solution for a comprehensive solution to jail management.

Key Features

  • Dashboard shows users key metrics such as bookings by day, active inmates’ gender, inmate types, late workflows by day, and active inmate races.
  • Booking feature ensures speed while increasing data collection within your facility, including information on inmate release, arrival, and more.
  • Classifications and incident reports can be configured to meet the needs of your facility and ensure safety and compliance within the jail.
  • Built-in medical information such as behavioral health, suicide prevention, and more for tracking safety and staff operations
  • Inmate tracking and activity logging lets you trace inmate movements, health logs, recreation checks, and more.
  • Audible and visual reminders and staff-focused workflows assist staff in ensuring that they complete their tasks.
  • Safety cell checks powered by encrypted sensors confirm accountability and compliance with safety observations.

Pricing

  • The vendor offers quote-based pricing, which is available upon request.
  • The vendor also offers a free demo of their product through a sign-up form on their website.

14. EIS JMS

EIS JMS dashboard

The EIS jail management solution is an integrated and comprehensive custody management platform that makes it easier to provide users with instant access to inmate information throughout the entire period of an inmate’s incarceration. The EIS JMS software is targeted toward county and municipal detention centers and provides them with a true commercial off-the-shelf solution that is versatile that can be adapted to the unique needs of the agency. By implementing EIS JMS, jail facilities can streamline operations, boost efficiency, and meet agency requirements.

Key Features

  • Single point of data entry across the entire suite of EIS solutions, including access to Master Index and RMS information
  • Portable inmate management powered by barcode technology provides a wireless method of supporting routine inmate management functions.
  • Modern technology platform that uses the latest in computing technology such as Microsoft .Net platform and SQL Server database
  • Support for comprehensive reporting, which shows information about the jail environment and allows users to have customizable displays and printouts
  • Easy to use and modern graphical user interface makes it easy for users to navigate the software to access the information they need.
  • Integration with other external jail solutions for livescan, commissary, inmate telephones, medical systems, and more
  • Complete inmate management system provides real-time access to inmate information from initial intake to release.

Pricing

  • The vendor offers quote-based pricing, which is available upon request.

15. Mi-Case Jail Management System

Mi-Case Jail Management System dashboard

Mi-Case Jail Management System is an extensive and contemporary jail management solution that helps jail officers comply with high standards of jail best practices. With this solution, they can spend less time on data input for offenders, streamline manual processes, and reduce errors that can impact jail safety and stability. By implementing Mi-Case, jails of all sizes can always have access to critical offender information in real-time to help them make sound, data-driven decisions.

Key Features

  • Inmate tracking from booking until release helps make sure that all policies and procedures are followed.
  • Information sharing between courts, corrections agencies, and law enforcement officers empowers users to have access to the information that they need.
  • Automated alerts give notifications upon the occurrence of security-related issues to ensure the safety of inmates and staff.
  • Software-as-a-service structure allows jail staff to focus on operating their facility sans the administrative maintenance.
  • Responsive design allows the software to be accessible from a desktop, mobile, or tablet device.
  • Task automation helps jail officers to transform tasks that previously required data entry to ones that only require quick validation.
  • Mi-Case EverGreen commitment assures clients of 99.99% uptime with a solution that is hosted securely in the cloud.

Pricing

  • The vendor offers quote-based pricing, which is available upon request.

Finding the Right Solution for Your Precinct

Just as there are many jails and facilities of various sizes, there are different jail management software that can be used for different needs. Two solutions that stand out for their comprehensive set of features are JailTracker and PremierOne Jail. On the other hand, there are solutions like Golden Eagle and EIS JMS that are targeted toward county detention facilities. Meanwhile, solutions like eFORCE Jail Management Software are easy to use for both end-users and IT administrators while UNIT Innovations features a highly customizable solution fit for those who would like to tinker around with the system to build a solution fit for their needs.

As with any software, one ought to consider the needs of your jail and facility, from the processes you want to automate to the other applications you want to integrate with. Most jail management solutions also provide quote-based pricing, so it is best to figure out your agency’s budget before inquiring about prices. Lastly, seeing for yourself how the software works so you can judge how easy to use it is advised before you make a purchasing decision. With this, professionals with degrees in criminal justice can efficiently manage jail facilities not only with the help of their educational backgrounds but also with software that helps them with the day-to-day demands of their work.

 

References:

  1. Bureau of Justice Statistics (2019), Census of Jails 2005-2019, https://bjs.ojp.gov/library/publications/census-jails-2005-2019-statistical-tables
  2. Bureau of Justice statistics (2020), Total Correctional Population, https://bjs.ojp.gov/data/key-statistics
  3. Galov, N. (2022 April 6). 17 Petrifying Prison Statistics for 2022. Web Tribunal. https://webtribunal.net/blog/prison-statistics/
  4. Penal Reform International (2022), Global Prison Trends 2022, https://www.penalreform.org/global-prison-trends-2022/key-messages/
  5. Prison Studies (2021), World Prison Brief,
    https://www.prisonstudies.org/news/prison-populations-continue-rise-many-parts-world-new-report-published-institute-crime-justice
  6. U.S. Marshals Service (2022), Prison Operations 2022, https://www.usmarshals.gov/duties/factsheets/prisoner_ops.pdf

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