The Professional Value of Presenting
Presenting at an Optica Meeting is a mark of professional excellence. All paper submissions are carefully peer-reviewed to ensure a high-quality program on emerging topics. As a presenter, you will participate in a strong technical program that includes other distinguished experts. Your audience will be comprised of colleagues, industry leaders and potential collaborators.
In addition, accepted and presented papers are published on the Society’s publishing platform, which extends the impact of your work long after the meeting ends. Optica Publishing Group further supports the visibility of your paper by indexing in Ei Compendex, Scopus and Google Scholar.
Student Recognitions
All students benefit from presenting their research at an Optica Meeting – providing you the opportunity to get your work and your name in front of an international, esteemed audience. As you prepare to make your first career decision, building professional relationships and showcasing recognitions are key differentiators for success.
Student Paper Prize
In 2020, Optica introduced a new Student Paper prize for almost every topical meeting. To apply for a Student Paper Prize, visit the “Submit a Paper” tab for the topical meeting to which you are submitting. During the paper submission process, you must opt in to be considered for the Student Paper Prize.
The committee for each topical meeting will select 3-4 finalists per topicals from the list of individuals who have opted in for the award. Student Paper Prize finalists will be indicated in the program book and in the mobile app. An Award Committee will attend the presentations of each of the finalists onsite and one Student Paper Prize winner per topical will be selected to receive a free registration toward a future 2021 or 2022 Optica topical meeting. Winners will be announced at the Congress or topical meeting closing session. Funding for the Student Paper Prize is supplied by Optica Meetings.
Requirements
35-word Abstract: Your abstract should be a brief summary of your paper topic. If your paper is accepted, your 35-word abstract will be included in the Conference Program. Note that the same abstract should be included in the 2-page summary as highlighted in the style guide.
2-page Summary: All contributed authors are required to submit a final summary of their work for publication in the Technical Digest, via the Optica Publishing Group platform. Style guides are provided in a variety of different formats to support authors’ needs. All PDF submissions MUST contain the following items in order to be published:
Complete title
Complete listing of all authors and their affiliations
Self-contained abstract, limited to 35-words (indexers such as Google Scholar will not index papers that do not contain abstracts)
Appropriate copyright statement following the abstract. By default, the copyright statement will appear as 2022 The Author(s). If needed, the default statement can be suppressed by use of the {abstract*} environment.
Permission and attribution for any trademarked or copyright images. Note that images of people or images owned or trademarked by other entities (including, for example, well-known logos or cartoon characters) will require official written permission.
IMPORTANT! Please embed all fonts; use standard fonts when possible. Problems may occur if non-English font packages (for example, Japanese, Korean or Chinese fonts, etc.) are used in the body of your paper summary, as well as in all figures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS -Gothic and MS-Mincho.
***Proof your work before submitting. We DO NOT ACCEPT CHANGES OR REVISIONS AFTER THE SUBMISSION DEADLINE .***
Category Selection: Please review the topic categories, and select the area that is appropriate for your work. In addition, you can request that your paper be considered for one of the symposia.
Copyright Agreement: The submission form incorporates an electronic copyright transfer agreement as part of your submission. No additional mailed documentation is required.
Adherence to the instructions for preparation of the abstract and summary is imperative. Failure to complete any of the preceding requirements may result in the rejection of a paper. NO CHANGES OR REVISIONS WILL BE ALLOWED AFTER THE SUBMISSION DEADLINE. Emailed or faxed submissions will not be accommodated.
A complete submission must be submitted via the online submission system in adherence with the style guide and by the published deadline. Do NOT email, fax or mail your paper!
Registration and submission for Technical Sessions is open to all members of the scientific and technical community. It is incumbent on the authors to obtain appropriate approval to present their work to this international forum.
Presentation Format
Presentation Preference: The presentation options are "Oral Only", "Poster Only" or "Oral or Poster Acceptable". The committee has the final say on presentation types, though every effort is made to honor authors' choices.
Selection of "Oral Only" indicates the author is not willing to present a poster. "Poster Only" indicates the author is not willing to present an oral presentation. With selection of "Oral Only" or "Poster Only", the paper may be rejected if the committee determines the paper will not fit in the chosen session type. With selection of "Oral or Poster Acceptable", the committee will take the author’s preference into consideration, but the paper may be scheduled as an oral talk or a poster presentation at the discretion of the committee.
Note: The option for Postdeadline Papers is oral presentation only.
Style Guide
Style guides are provided in a variety of different formats to support authors’ needs. Style guides are the same for all Optica-managed meetings. Be sure to confirm page count and paper size requirements for the meeting to which you are submitting.
Download Style Guide (pdf)
Download Style Guide (Microsoft Word)
Download LaTex Style Guide (Overleaf)
Please make sure that your paper does not contain non-English font packages (for example, Japanese, Korean or Chinese fonts, etc.) in the body of your paper summary, as well as in all figures and tables. Characters in these fonts cannot be seen by reviewers. In the past, we have had particular trouble with MS-PGothic, MS-Gothic and MS-Mincho.
If you have any questions regarding the paper preparation process, please contact the Optica Technical Papers staff at
[email protected].
