Any discussion on education software would be incomplete without mentioning enterprise resource planning (ERP) systems. An ERP system is a comprehensive, integrated software solution that helps organizations manage their core business processes.
In the education sector, ERP systems are used to manage student data, financial information, and human resources. These systems used to be complex and expensive to implement, but with cloud offerings, even smaller schools can now use the best education ERP software.
In this guide, we listed 20 of the top ERP solutions designed for schools. Some are corporate ERP systems with education software editions, but most are primarily developed for schools. The list can help you fast-track your product research and, hopefully, find the one that best suits your needs.
College enrollment in the private sector will continuously dip from 5.26 million in 2022 to 5.2 million by 2024 before seeing a slight uptick from 2025 onwards (Statista, 2022). By 2030, private college enrollees will number 5.38 million. But it is still nowhere near the 2011 level of 5.89 million.
Source: Statista, 2022
In the same vein, public college enrollment is projected to decrease from 14.77 million in 2022 to 14.65 million in the following year (Statista, 2022). While enrollment will see a slight increase from 2023, public college enrollment will only manage to break out of the 2022 levels by 2026 (14.8 million).
Source: Statista, 2022
High school enrollment in the U.S. is also seeing a slow but steady decline. Private school enrollment will see a continuous slide from 1.54 million in 2022 to 1.46 million in 2028 (Statista, 2022). Likewise, public secondary enrollment will see a decline. It is pegged at 15.70 million in 2022. While high school enrollment will see a slight uptick to 15.75 million in 2023, it will slide steadily subsequently to 15.08 million by 2029, with 2028 levels at the lowest during this period (15.07 million).
The Associaton of American Colleges and Universities (2021) found that 74% of higher education institutions in the U.S. cited financial constraints as the top challenge (CNBC, 2021). The study further reported that smaller institutions with no more than 5,000 students were likely to cite this challenge—at 79% versus 52% among larger schools (with more than 30,000 students).
Source: Association of American Colleges and Universities, 2021
This financial predicament brings to mind late Harvard Business School professor Clayton Christensen’s prediction in 2017 that half of the colleges and universities in the U.S. will close down in 10 to 15 years, or five to 10 years adjusted from 2022 (Yahoo, 2018).
The sustained marginal growth in state funding for nearly a decade glosses over the decline in state support for education if we take a look at the bigger picture.
Higher education state funding has been increasing since 2011 by almost 3% (State Higher Education Finance, 2021). In 2020, state appropriation per full-time student averaged around $8,636, while total state and local funding amounted to $108 billion.
Yet the incremental increases during the period still fall short of the state funding cuts made during the 2008 recession. Higher education institutions still struggle for public funding.
From $9,189 in 2008, education appropriation by states has slipped to $8,636 in 2020, hitting the lowest mark during this period at $7,039 in 2012 (State Higher Education Finance, 2021). Further back in 2002, state funding was $9,694.
Source: State Higher Education Finance, 2021
Source: State Higher Education Finance, 2021
In fact, the think tank, Center on Budget and Policy Priorities (2017) reported that states have been collectively slashing funding by $9 billion for more than 10 years now when adjusted for inflation.
With the decline in state funding “hidden” behind the growth trajectory in recent years, a broad-based call for bigger budget for public education may be stymied by conflicting perspectives.
The issue with U.S. spending on public education can be viewed with more alarm when it is compared to other developed nations’ education budgets. The U.S. is seventh among nations with the highest per-pupil spend, allocating $16,993 per student. Compare that to Luxubourg’s $22,700 per student (Education Data Initiative , 2022).
Furthermore, in terms of GDP share, the U.S. budget for public elementary education is only at 12th among highly developed nations. The country only allots 11.6% of public funding, below the UNESCO benchmark of 15% of GDP.
Georgia has the highest spending on postsecondary education with $43,420 per pupil. On the other end, California has the lowest per-pupil spending at $17,946. For K-12 public funding, District of Columbia tops all states with $22,832 spend per pupil, followed by New York at $24,881. Meanwhile, Idaho has the lowest public K-12 spending at $8,041 per pupil, just below Nevada’s $9,124.
Source: Education Data Initiative, 2022
The challenges above can be mitigated, if not outrightly eliminated, by running your institution more efficiently. This is possible with an education ERP software.
ERP software for education can provide your school with a number of benefits. Perhaps most importantly, it can help to integrate all of your school’s processes and data. This can facilitate the flow of information and make it easier for everyone in the school to access the information they need.
In addition, ERP software can help you to better manage your students. You can use it to keep track of their progress and ensure that they are meeting your expectations. You can use it in tandem with an assessment software to get a better look at the resources at your disposal to help with improving student achievement measures.
Its provision of assets information serves as the starting ground for the best facilities management software for schools, ensuring that the structural integrity of its physical assets are kept current and in excellent order.
Finally, ERP software can help to organize communication between all members of the school community.
By providing visibility across your key metrics, you can ensure that everyone is on the same page and working towards your shared goals.
To get you started, you will find below some of the best education ERP software in the market today.
Camu is an ideal choice for any college or school that is looking for a comprehensive, user-friendly and affordable ERP system. It offers a wide range of features and benefits, including:
Teachmint is a school management system that offers end-to-end solutions to schools. It is a web-based platform that enables schools to manage their operations effectively and efficiently. The system offers a wide range of features such as online registration, student information management, admissions management, fee management, attendance management, gradebook, portfolio, and many more. The main benefits of using Teachmint are its simple and user-friendly interface, its ability to save time and resources, and its scalability. The system is designed to meet the needs of all types of schools, from small private schools to large public schools.
Ellucian is an ERP software designed for use in higher education institutions. Its main benefits are its tight integration with student information systems, and its ability to manage complex workflows. The software is targeted at large universities that need tools, such as college scheduling software, to manage a large number of students and staff. The tight integration with the student information system makes it easy to keep track of students’ progress and grades. The workflow management features are useful for managing complex tasks such as admissions and financial aid.
OpenEduCat is a comprehensive, open-source ERP system designed specifically for educational institutes. Its main benefits include its ease of use, scalability, and robustness. Additionally, it offers a wide range of features, including student and course management, admissions and registration, financial aid and billing, human resources and payroll, and alumni relations. OpenEduCat is targeted at small to medium sized institutes, such as colleges and universities. It offers a cost-effective alternative to commercial ERP systems, which can be prohibitively expensive for smaller institutes. Additionally, its open-source nature makes it highly customizable, allowing institutes to tailor the system to their specific needs.
ERPNext is a free and open source ERP software for small and medium businesses. It is designed for easy customization and integration with other software. The software is available in over 70 languages. ERPNext is an ideal solution for educational institutes and schools as it helps them to manage their finances, inventory, admissions, and student records. Additionally, it offers a range of features that are specifically tailored for the needs of educational institutes, such as student management, timetable management, and examination management. The software is easy to use and provides a comprehensive set of features.
Fedena is a multipurpose school management system that helps schools to effectively manage academic and non-academic activities. It is designed to be user-friendly and easy to use, and provides a wide range of features that makes it an essential tool for schools. Fedena helps schools to track student progress, manage fees and payments, communicate with parents and guardians, and generate reports. It also includes a range of security features, such as user authentication and data encryption, that help to protect sensitive data. In addition, Fedena is available in a number of languages, making it accessible to users around the world.
SmartClass is an all-in-one school management software that offers a wide range of features to help educators streamline their workflows. From attendance tracking and assignment management to parent communication and gradebook functionality, SmartClass has everything you need to manage your classroom effectively. Additionally, the software is web-based, so it can be accessed from anywhere with an internet connection. And because it is cloud-based, you can be confident that your data is always backed up and secure.
Focus Softnet is an integrated management system that helps educational institutes to achieve transparency and accountability across all levels of the organization. The system enables users to track and manage all aspects of their operations, from financial data to student records. It also provides a centralized platform for communication and collaboration between students and teachers. The main benefits of Focus Softnet are its ability to improve organizational efficiency and its user-friendly interface. The system is targeted at small and medium-sized schools that need a comprehensive solution for managing their operations.
Jenzabar is a software company that provides enterprise resource planning (ERP) solutions to higher education institutions. Its main benefits are its flexibility and scalability, which allow it to be used by small and large colleges alike. Additionally, Jenzabar offers a wide range of features, including student information systems, financial aid management, and alumni relations management. Additionally, Jenzabar’s target users are college administrators and staff who need an efficient way to manage their institution’s data.
MyClassCampus is an online campus management system designed for schools, colleges and coaching centers. The system provides a range of features and benefits that can help organizations to improve efficiency and effectiveness. The main benefits of using MyClassCampus include:
The system also includes a number of features that are specifically designed for managing educational organizations, such as an online admissions system, fee management, student records and more. MyClassCampus is suitable for organizations of all sizes, and its flexible subscription model means that it can be adapted to meet the needs of any budget.
EduKool is a comprehensive school management system that offers a single dashboard for managing every aspect of a school or school district. From student information and grades to financials and scheduling, EduKool encompasses every aspect of school management. EduKool is designed to save time and streamline processes. With its powerful search capabilities, users can quickly find the information they need, when they need it. Likewise, EduKool can be accessed from anywhere, at any time. Whether you’re a teacher looking for class materials or a principal trying to track down a student’s records, EduKool makes it easy to get the information you need.
Innov Schools Online School Management is an online school management software that is free for all educational institutes (basic version). It is packed with features and benefits that make it an ideal choice for schools looking to streamline their operations. Some of its main benefits include its intuitive user interface, a comprehensive set of features, and ability to integrate with other software. Its target users are educational institutes that are looking for an efficient and cost-effective way to manage their schools.
NetSuite is a cloud-based enterprise resource planning (ERP) software suite that offers businesses, nonprofits and educational institutions of all sizes a complete solution for managing their finances, operations, and customer relations. Its main benefits include real-time visibility into business performance, improved collaboration and communication, and increased efficiency and productivity. NetSuite is also highly scalable, so it can grow with your organization. Its target users are typically small to medium-sized organizations. However, its features make it suitable for schools of all sizes. Some of its key features include financial management, inventory management, order management, customer relationship management, and employee resource planning. NetSuite can help you streamline your school operations and improve your bottom line.
Oracle Education and Research is an enterprise resource planning (ERP) system designed specifically for educational institutions. The software helps schools to streamline processes and strengthen financial operations. Oracle Education and Research comes with a wide range of features, such as student information management, human resources management, and financial accounting. The software is also easy to use, making it ideal for busy school administrators. In addition, Oracle Education and Research offers excellent customer support, which is crucial for any educational institution. Overall, Oracle Education and Research is an excellent choice for schools looking to improve their efficiency and financial performance to save time in areas like data entry or report generation.
Tyler Technologies is a leading provider of ERP software for school districts. The company’s flagship product, Tyler SIS, is used by over 3,000 school districts in the U.S. Tyler Technologies’ software supports all aspects of school district operations, from student enrollment and scheduling to finance and human resources. Tyler Technologies’ software is also highly customizable, so it can be tailor-made to meet the specific needs of each school district. In addition, Tyler Technologies’ software is backed by 24/7 technical support and training.
Ireava is an enterprise resource planning solution that helps schools to manage their data in real-time. The solution provides a central repository for all school data, making it easier for staff to access and use the information they need. It also offers a range of features and benefits that can help schools to improve their operations and performance. One of the main advantages of Ireava is that it offers a scalable and flexible platform that can be customized to meet the specific needs of each school. Additionally, the solution is easy to use and can be accessed from any computer or mobile device.
Unit4 provides a suite of solutions designed specifically for the needs of educational institutions. Its features include student and faculty self-service, financial aid management, admissions and enrollment management, degree planning, and student records management. Unit4 is widely used by schools because of its ability to streamline processes and improve efficiency. Its main benefits are its flexibility, scalability, and ease of use.
Workday Student is a cloud-based ERP system designed specifically for higher education institutions. The main benefits of Workday Student are its real-time insights, reduced IT costs, and improved usability. Real-time insights are made possible by the system’s cloud-based architecture, which allows schools to access data from anywhere at any time. Reduced IT costs come from the fact that Workday Student is a cloud-based system, so there is no need to maintain on-premise hardware or software. Finally, Workday Student features a user interface that is intuitive and easy to use.
SchoolPTS is a school management software that offers a wide range of features, including a virtual classroom, online exams, biometric attendance, and more. Its main benefits are that it can save schools time and money, and its features are designed to make school administration more efficient. One of its key features is the virtual classroom, which allows teachers to deliver lectures and course materials online. This can be good for schools that are short on resources or that need to save on costs. Another useful feature is the online exam function, which allows students to take exams from anywhere in the world. This is ideal for students who are unable to attend school in person. Finally, the biometric attendance system ensures that only authorized personnel can enter the premises. This is a valuable security measure for schools.
Sage Intacct is a cloud-based accounting software that offers a number of features specifically designed for the education sector. The Education Module includes functions such as online exams, biometric attendance tracking, and more. These features can help schools to improve efficiency and reduce costs. In addition, Sage Intacct is easy to use and has a robust security system, making it a good choice for schools looking for a reliable and safe accounting solution.
After trying out several of the best education ERP software platforms above, it is important to choose the one that best suits your needs. Each platform has its own strengths and weaknesses, so it is important to try out a few before making a decision.
Once you have narrowed down your choices, take advantage of free trials to get a better feel of how the platform works. Ultimately, the best education ERP software is the one that helps you streamline your operations and improve communication between teachers, students, and parents.