20 Best School Administration Software in 2023

20 Best School Administration Software in 2023
Imed Bouchrika, Phd by Imed Bouchrika, Phd
Chief Data Scientist & Head of Content

The educational sector is seeing a sea of massive changes. The colossal shift is underpinned by fundamental technological advancements that transform the way schools administer their day-to-day operations. In many aspects, modern educational tools have made it easier for school administrators to streamline school and student management tasks.

With the unrelenting march of technological advancements, educational leaders can now rely on digital tools to provide constant learning and monitor the academic progress of each student. In a recent report by NCES, 12% and 32% of teachers in the United States, respectively, believe that smartphones and other devices are very useful or somewhat useful for student management, especially when it comes to monitoring homework, performance, and assessment (NCES, 2020).

In this article, we compiled the best school administration software solutions that you can choose from. These tools are used for different purposes, including academic scheduling, admissions and enrollment management, assessment, classroom management, and school management. This guide also discusses in detail the key features of each software product, its pricing plans, and other relevant data.

Best School Administration Software Table of Contents

  1. Key School Administration Software Statistics
  2. Why School Administration Software Is Important
  3. List of 20 Best School Administration Software

Key School Administration Statistics

To ensure high-quality education for students, school managers, leaders, and administrators regularly take on a number of various roles in leadership and policy-making. Some of the most critical school administration tasks are hiring and managing teachers and staff, preparing budgets, and setting policies and standards.

But today, many factors and trends in higher education are affecting school administration systems. Let’s take a look at some of the most relevant data, reports, and statistics concerning the current education landscape and its evolving school administration policies and strategies.

School Systems During the Pandemic

As the world struggled to cope with the COVID-19 pandemic, school systems fought mightily to steady the ship while taking the brunt of the pandemic effects. All over the world, enrollment rates declined, the number of drop-out students increased, and schools faced severe staff shortages.

Eventually, the majority of educational institutions had to shut classrooms and shift to online learning to continue delivering education to students at home. Here are some of the most relevant statistics that can give you an idea of how COVID-19 affected school operations and administrative tasks on a global scale:

  • 83% of all countries used online educational platforms to deliver education while schools remain closed. (UNICEF, 2020)
  • 31% of students worldwide cannot be reached by broadcast- and Internet-based remote learning policies. (UNICEF, 2020)
  • In 2021, enrollment at colleges and universities fell by nearly 500,000 students. (NPR, 2021)
  • Due to the pandemic, retention rates at public two-year colleges decreased by 4.9%. (CollegeBoard, 2021)
  • 48% of students would rather defer enrollment or look for a different institution in case their school offers a remote semester. (McKinsey, 2020)

Source: McKinsey (2020)

Adoption of Technological Tools in the Education Sector

As digital learning becomes the new norm in educational institutions, school administrators keep up by adopting modern student management systems like virtual classrooms, school bus routing software, and digital student information platforms. Here are some of the most recent education statistics that shed light on how educational institutions are transitioning to new tools and systems to deliver better student services.

  • 85% of teachers believe that digital learning tools are necessary for their schools. (Gallup, 2019)
  • 96% of principals support the use of digital learning tools in the classroom. (Gallup, 2019)
  • 96% of school administrators fully or somewhat support increased usage of online learning tools in their school. (Gallup, 2019)
  • 73% of school district administrators believe that digital learning tools are more effective than traditional tools for delivering personalized instruction. (Gallup, 2019)
  • 65% of school administrators support the use of open educational resources in teaching. (Statista, 2020)
  • Due to pandemic-induced school closures, 58% of education professionals now have a more positive opinion of EdTech. (EdWeek, 2020)

Source: Gallup

The Role of School Administrators in Educational Institutions

School administrators play a central role in providing a safe and productive learning environment to students, overseeing daily school activities, and coordinating an institution’s curricula. Generally speaking, they are in charge of building a positive school climate and teaching quality that influences a student’s learning outcome. Below is an overview of the current demographics and statistics for school administrators in the United States.

  • Today, there are over 5,520 school administrators in the U.S. (Zippia, 2022)
  • 40.6% of school administrators are men. (Zippia, 2022)
  • 59.4% of school administrators are women. (Zippia, 2022)
  • The average age of school administrators is 46 years old. (Zippia, 2022)
  • 15% of school administrators belong to the LGBT community. (Zippia, 2022)

average age of school administrators

Why School Administration Software Is Important

Administrators are always looking for new and innovative ways to improve teacher productivity and student engagement. With the rapid and overwhelming changes in the education sector that followed in the wake of the COVID-19 pandemic, school administrators and educational leaders need to implement better approaches to stay connected to students, overcome geographical constraints, and increase their efficiency in providing education.

Thanks to a number of developments in the EdTech landscape, teachers and school administrators now have access to the best student information systems as well as administration software. They can also integrate new technologies and tools into their classrooms. The following data shows the most common types of technology often used in educational institutions.

  • Educational apps or software, online educational videos, and websites for research are some of the most common tech used in classrooms. (GetStream, 2021)
  • Mobile technology enables students to engage in a computer-supported collaborative learning environment in the classroom. (GetStream, 2021)
  • 71% of students in the United States are using laptops in the classroom. (McKinsey, 2020)
  • 53% of education leaders believe that giving students access to individual computers makes teaching easier. (EdWeek, 2020)

student access to individual computers makes teaching easier

Increasing Popularity of School Administration Software

Now more than ever, school administrators play a critical role in providing instructional leadership and creating a safe learning environment for students. Carrying out the different administrative tasks to keep a school running smoothly is a difficult feat, especially if an institution is lacking the proper technology to streamline day-to-day operations.

With the use of school administration software applications, such as academic scheduling software, educational institutions have the power to facilitate and streamline a wide range of administrative tasks, from managing student applications to student monitoring. Given their benefits, it comes as no surprise that more educational institutions are adopting cloud-based school administration platforms.

According to a report by Globe Newswire, the market size for school administration systems is growing at a compound annual growth rate of 17.7% and will reach $8.5 billion by 2025 (Globe Newswire, 2021). With so much going on at the administration level of managing schools, school administrators and educational leaders are constantly on the lookout for online education trends, including newer and better tools for school administration.

market size of school administration software

List of School Administration Software

Since there are so many different software programs on the market, it can be difficult to know which one is right for your school. In this post, we compile the different administration software available today to help you decide which program is best for you.

1. EMS Campus: Academic Scheduling Software for Higher Education

EMS Campus dashboard

Platform: Web-based

Price: By quote

Key Features:

  • Academic calendar
  • Exam scheduling
  • Event management
  • Shared space scheduling

EMS Campus is a school administration software that allows you to connect your campus community to the resources, spaces, and technologies that they need. It is widely known as an efficient and cost-effective solution that helps you manage and schedule everything, from classes to exams to events and study spaces at your school.

The platform also provides meeting and room scheduling features, as well as a visual calendar that helps you manage all the events taking place at your institution. Furthermore, EMS Campus comes with powerful automation features that let you assign courses to the right students, allowing you to optimize your processes and reduce the manual workload of your staff.

2. OpenEduCat: Comprehensive Educational Management System for Universities, Colleges, and Schools

OpenEduCat dashboard

Platform: Windows, Mac, Linux

Pricing: $249/year

Key Features:

  • Classroom management
  • Timetable
  • Curriculum management
  • Lesson plan

OpenEduCat is a comprehensive educational institute management system that helps you track and manage activities at your institution. It offers user-friendly features ideal for all kinds of educational institutions, whether K-12 schools, colleges, or universities. OpenEduCat provides admission management, student information, and financial management tools to address all your school administration needs in a single platform.

3. OASIS: Course Scheduling Solution for Education Institutions

OASIS dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Data repository
  • Course scheduling
  • Student information management
  • Admission management

Ideal for health science and medical schools, OASIS is an all-in-one academic scheduling platform that provides administrators, students, and faculty with real-time access to all course, student, and schedule information. It features a course lottery system. This replaces the first-come-first-serve basis system used in the course admission process of most institutions. Here, students are allowed to build their course selection and, through a randomized lottery, are given one course from their lists.

OASIS is also a helpful tool that allows school administrators to develop and manage a complete web-based course catalog. It has a structured scheduling feature that lets you drill down into complex availability schedules and multiple course locations. Furthermore, OASIS helps you configure and enforce course prerequisites and academic requirements.

4. SchoolAdmin: Admissions and Enrollment Software for Schools

SchoolAdmin dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Admissions management
  • Enrollment management
  • Automated text and email
  • Tuition and billing

SchoolAdmin is an enrollment management software that offers integrated enrollment, admissions, and tuition billing tools for private K-12 institutions. From recruiting the right students for your institution to protecting and growing your enrollment rates, the platform provides highly-rated features that support you throughout every stage of your enrollment process.

The platform is also packed with automation tools that help you simplify your enrollment and admissions processes. It has customizable and adaptive event and inquiry forms, as well as personalized and automated text and email communications that enable you to turn prospective students into official enrollees at your institution.

5. Vidyalaya: Integrated Solution for Every Phase of School Management

Vidyalaya dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Admission management
  • Fees management
  • Attendance management
  • Student assessment

Vidyalaya is a school management system loaded with user-friendly features for admissions, attendance, and student management for every institution. Its full-proof online admission system covers all aspects of your processes, from gathering application forms to screening the best-fit student applicants for your school. It also boasts of high-level security features that protect your confidential data from potential breaches and other vulnerabilities.

The platform also offers a school fees management system that lets you set up fees, generate receipts, and collect online payments. Vidyalaya allows you to keep track of payment status for every student and send automated alerts to students who still need to settle pending or late fees.

6. Teachmint: State-of-the-Art Learning Management System for Self-Paced Learning

Teachmint dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Online classrooms
  • Admissions and fee management
  • Exam management
  • Elearning content

Teachmint is a powerful learning management system that helps you digitize your school administration processes. It has end-to-end school management features, such as admissions and fee management, reports and ID card generation, examination and attendance management, and lesson and academic planning tools.

Moreover, the platform helps you foster the digital interaction between your students and teachers. It lets you share study materials, videos, and assignments from within the platform, enabling you to provide a more effective learning experience to your students.

7. Salesforce Education Cloud: CRM Platform for K-12 Institutions

Salesforce.org Education Cloud dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Admissions and enrollment management
  • Student success
  • Grant and donor management
  • Communications and family engagement

Salesforce.org Education Cloud is a CRM platform purposely built for higher education institutions. It offers a wide range of tools to help your day-to-day school administration duties, from admissions processes to student assessment. The platform is also highly customizable, allowing you to create your own workflows according to the needs of your institution.

Additionally, Salesforce Education Cloud comes with a fundraising and grants management system. This tool helps you cultivate donor relationships by allowing you to personalize engagement with your constituents across multiple channels. The platform helps you deliver relevant content and provide giving and volunteer opportunities based on your target donors’ interests.

8. Digistorm Funnel: All-in-One School Enrollment Solution for Boosting Enrollment Rates

Digistorm Funnel dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Enrollment management
  • Admissions dashboard
  • Progress tracking
  • Advanced analytics

Digistorm Funnel is an all-in-one enrollment management software that allows you to streamline and digitize your enrollment and admissions processes. Designed to boost application completions, the platform comes with powerful CRM capabilities that lets you capture, nurture, and engage prospective students from awareness to enrollment. In just a few clicks, Digistorm Funnel allows you to view every interaction, activity, and task in your enrollment pipeline.

Furthermore, the solution helps you manage and nurture leads. By providing you with key data insights, such as the student’s year of enrollment to their specific interests, Digistorm Funnel enables you to create a more personalized experience for your prospective students and increases your chances of turning them into enrollees at your institution.

9. GoReact: Assessment Tool for Teachers

GoReact dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Video assessment
  • Course management
  • Course library
  • Assignment Templates

GoReact is a student assessment tool that allows you to create and monitor formative and summative assessments for your students. It is built with interactive and video-based features for feedback, grading, and critiquing of student assignments. With GoReact, instructors can easily create video assignments, and students can then upload or record their video submissions using the platform.

10. Lumio by SMART: Learning Tool for Changing Teaching Environments

Lumio by SMART dashboard

Platform: Web-based

Pricing:

  • Basic plan: Free
  • Single plan: By quote
  • Group plan: By quote

Key features:

  • Gamification
  • Assessment
  • Reporting tools
  • Performance tracking

Lumio by SMART is a digital learning tool that caters to all kinds of educational institutions. It helps schools to deliver engaging lessons and facilitate collaborative learning experiences for students across multiple devices. Equipped with easy-to-use learning management tools, Lumio by SMART allows you to import lessons to the system, combine existing learning resources, and enhance them using built-in gamification tools and collaborative workspaces.

Furthermore, the platform gives you complete visibility of each student’s learning performance. In one centralized dashboard, you can have a master view of each student’s work and progress. This helps you pinpoint areas for improvement and guide each student throughout every stage of their learning journey. The platform also allows you to create and customize games and feedback to increase student engagement.

11. Kahoot!: Game-Based Learning Platform for a Fun Learning Experience

Kahoot! dashboard

Platform: Web-based

Pricing:

  • Basic: Free
  • Kahoot!+ Study: $3/user/month
  • Kahoot!+ Study Premium: $5/user/month
  • Kahoot!+ Study Max: $9/user/month

Key features:

  • Pulse checks
  • Gamification
  • Formative assessments
  • Reporting tools

Kahoot! is an interactive learning and student assessment software ideal for institutions that need to conduct quick pulse checks and formative assessments. It is also a helpful tool that allows instructors to track class progress in a fun and motivating way. It lets you create game-based content to help students learn and master topics from your courses. With the platform’s reporting tools, you can easily identify knowledge gaps in your class and fine-tune your instructions to improve learning outcomes.

12. Dyknow: Monitoring Software for School-Issued Devices

Dyknow dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Screen monitoring
  • Site permission
  • Polls
  • Quizzes

Dyknow is an effective classroom management software used by teachers and school administrators to defeat distractions at the classroom level. It allows you to monitor student screens in real-time to make sure that they are working on their online learning tasks and not wandering off to other sites during school hours. The solution also gives you the power to customize site access permissions, enabling you to choose what you want students to see and block sites that hinder learning processes.

Furthermore, Dyknow is equipped with communication tools that you can use to send one-on-one or group messages to your students. In this way, you can engage with students by asking them questions or sending them personalized messages. The solution also has polls, instant votes, and quizzes to enhance the learning experience of your students.

13. ClassDojo: School Management Solution for a Positive Classroom Culture

ClassDojo dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Classroom updates
  • Photo sharing
  • Reminders
  • Announcements

ClassDojo is an interactive classroom management tool that fosters interaction between students and teachers and helps build classroom communities. It provides students and teachers with an effective way to share and find information about classroom updates, events, and announcements. The system also connects with parents to keep them in the loop of everything that’s happening with the school and their children’s learning performance.

14. Socrative: Learning Platform for Fun and Effective Classroom Engagement

Socrative dashboard

Platform: Web-based, Apple, Android

Pricing:

  • Socrative: Free
  • Socrative Pro for K-12: $89.99/year
  • Socrative Pro for Higher Ed and Corporate: $179.99/year

Key Features:

  • Quizzes
  • Space Race
  • Manual grading
  • Reporting tools

Socrative is another engaging classroom management tool often used by teachers and school administrators to facilitate collaborative learning experiences. The platform allows you to create fun activities, quizzes, and quick questions to test the knowledge of your students. It also offers powerful reporting features that let you review student understanding at the classroom or individual performance level.

With Socrative, you can also create virtual rooms where you can engage and interact with your students. Depending on your chosen plan, you can add a certain number of students in one room and facilitate online learning activities. You can also encourage friendly competition using the platform’s built-in space race feature, which allows you to turn gradable assessment activities into crowd-pleasing individual or group activities.

15. Nearpod: Student Management Tool for Interactive Learning Experience

Nearpod dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Lessons and activity templates
  • Gamification
  • Interactive videos
  • Live annotation

Nearpod is a comprehensive learning management tool that helps you streamline instruction processes and boost student engagement. It allows you to create interactive lessons, videos, gamification, and activities for your students in a single platform. To maximize the impact of your instruction, Nearpod also provides you with live annotation tools and real-time modeling and feedback features during a live lesson.

Moreover, the platform helps you turn every lesson into an engaging activity to ensure participation from your students. When creating a lesson, video, or activity, you can choose from thousands of ready-to-teach and standards-aligned premade templates to speed up the process of creating learning materials. You can also customize lessons with dynamic media experiences and formative assessments to improve student outcomes.

16. SchoolStatus: Student Information System for School Districts

SchoolStatus dashboard

Platform: Web-based

Pricing: By quote

Key Features:

  • Parent communication
  • Video chat
  • Teacher evaluation
  • Data analytics

SchoolStatus is a popular school management tool known to provide institutions with a more holistic view of their administrative duties at every level. The system organizes and manages student data in one centralized platform, enabling school administrators to gain academic insights in real-time. With student data becoming easily accessible from a single location, school administrators can easily identify student, classroom, campus, and district-wide trends and behavior patterns that influence learning outcomes.

School Status also has built-in communication tools that allow schools to communicate with each student’s parents. Through the platform, teachers and school admins can easily reach out to parents via text, e-mail, or calls. It is also equipped with logging and audio recording features to ensure professionalism, compliance, and security in all parent-teacher conversations.

17. IncidentIQ: Ticket Management System for K-12 Schools

Incident IQ dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Asset management
  • Help ticketing
  • Facilities management
  • Ticket analytics

Incident IQ is a service management platform used by K-12 institutions to streamline administrative tasks and workflows. It works as a help-desk system built to support teachers and students at school, especially when it comes to system and tech-related issues. It also offers a range of asset management features to help schools manage student devices and ensure that they are used only for learning activities.

18. ConexED: Student Services Management Platform for Empowering Student Leadership

ConexED dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Dynamic scheduling
  • Virtual meetings
  • Case management
  • Instant messaging

ConexED is a robust student services management platform that simplifies school administration tasks, from onboarding students, scheduling meetings, and connecting students with the right faculty. It has a plethora of case management tools that allow you to address student issues more proactively. The platform also provides student-facing dashboards and functions, which gives them complete visibility into the status and progress of their cases.

With its built-in instant messaging tool, ConexED allows you to communicate with your students in real-time. The platform’s live chat feature also lets you personalize your conversations by providing you with the student’s personal information and academic records. You can also create virtual meeting environments for workshops or document signing events.

19. Administrator’s Plus: Integrated School Administration Software for PK-12 Schools

Administrator's Plus dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Master schedule builder
  • School data analytics
  • Student billing
  • Database

Administrator’s Plus is a school management software built for PK-12 schools. It offers an integrated student information system to help schools streamline administrative tasks, manage student information, and support online learning across multiple devices. It also provides a student database where you can store all information in one centralized location.

In addition, the platform comes with a master scheduling tool that you can use to assign and schedule courses to your student. With this tool, you can maximize course fulfillment and minimize scheduling conflicts. Also, the master schedule builder gives you a complete overview of teacher availability, priority courses, the target size of each section, and the courses requested by students. With all this information easily accessible, you can easily adjust and finalize your master schedule.

20. Alma: Student Information System for Fostering Better Student Outcomes

Alma dashboard

Platform: Web-based

Pricing: By quote

Key features:

  • Student information database
  • Built-in communication tools
  • Reporting and analytics
  • Standards-based gradebook

Alma is a student information system that equips school administrators with actionable insights to improve student performance, attendance, and retention rates. It offers myriad tools to streamline administrative tasks, such as creating courses and lesson plans, grading students, mapping schedules against the school calendar, and customizing report cards.

The platform is also loaded with built-in communication features that encourage interaction between faculty, students, and parents. Alma’s built-in student and parent portal also allows families to access lessons, curriculum, and assignments online. This keeps parents and guardians in the loop of students’ performance and activities in the classroom.

Implementing a School Administration Software

Today, a work order system for schools or a school administration system is considered the backbone of any educational institution. Without it, school administrators have no way to effectively manage administrative tasks, from recruiting prospective students to processing student applications, enrollment, student billing, and scheduling the academic calendar.

As the list shows, there are a number of school administration software solutions available on the market today, differing based on their key functionalities and core features, such as the school bus routing software. Depending on what your school needs, you have to consider the following factors before making a purchase decision: the product’s features, pricing, versatility, and scalability. Once you have carefully mulled over these considerations, you are right on track to choosing the best school administration software suited to your institution.

For more software product options, you can also check out our guide to the best apps for teachers and educators in 2022.

 

References:

  1. The State of Technology in Education. (2020). NCES.
  2. 36 EdTech Statistics & Facts. (2021, June 2). GetStream. 
  3. A. (2021, September 22). COVID-19 and School Closures: Are children able to continue learning. UNICEF DATA.
  4. Access and Availability In and Out of School. (2019). Gallup.
  5. Bryant, J., Child, F., Dorn, E., & Hall, S. (2021, November 11). New global data reveal education technology’s impact on learning. McKinsey & Company.
  6. Bushweller, K. (2022a, January 27). How COVID-19 Is Shaping Tech Use. What That Means When Schools Reopen. Education Week.
  7. Bushweller, K. (2022b, January 27). How COVID-19 Is Shaping Tech Use. What That Means When Schools Reopen. Education Week.
  8. College Enrollment and Retention in the Era of Covid. (2021). CollegeBoard.
  9. College enrollment plummeted during the pandemic. This fall, it’s even worse. (2021, October 26). NPR.
  10. COVID-19 and US higher education enrollment: Preparing leaders for fall. (2020). McKinsey.
  11. Duffin, E. (2020, February 6). E-learning and digital education – Statistics & Facts. Statista.
  12. How to Become A School Administrator in 2022: Step by Step Guide And Career Paths. (2021, August 18). Zippia.
  13. School Management System Market to Hit USD 8.5 Billion by 2025 at 17.7% CAGR – Report by Market Research Future (MRFR). (2021). Globe Newswire.

Newsletter & Conference Alerts

Research.com uses the information to contact you about our relevant content. For more information, check out our privacy policy.