Best Tutoring Software for 2023

Best Tutoring Software for 2023
Imed Bouchrika, Phd by Imed Bouchrika, Phd
Chief Data Scientist & Head of Content

Running a tutorial service can come in different shapes but they share common pain points: missed appointments, no-shows, chaotic data, unwieldy or misplaced lesson materials, lack of visibility of students’ progress, overdue payments, and so on.

All these are easily addressed by tutoring software—and more. Whether you are an individual or a company, tutoring software helps you focus on the business, nurturing client relationships for long-term revenues.

This guide is a good starting point for your product research. We have listed the best tutoring software for 2022 and presented their value propositions, including their ability to adapt to different teaching models like mastery learning. Additionally, we discuss their key features and pricing. The product descriptions, while not extensive, aim to help you to shortlist the most-fitting apps based on your requirements.

Best Tutoring Software for 2022

  1. Growth of Online Tutoring Services
  2. Other Factors Driving Online Tutoring Services
  3. Best Tutoring Software for 2022

Growth of Online Tutoring Services

Despite the economic downturn in discretionary services due to the pandemic, the revenue of online tutoring services in the United States has been adjusted to have increased by 6.6% in 2020 (IBISWorld, 2022). Two years hence, the online tutoring services market in the U.S. in 2022 is valued at $1.5 billion. Tutoring services have remained stable during this time with students transitioning to remote learning due to lockdowns.

online tutoring growth in the us

But stable may not be painting the picture accurately, as a Technavio report showed a 10% CAGR for the industry from 2019 to 2024 (Business Wire, 2020). While the market is fragmented, more than half of the growth (64%) is expected to come from test preparation services, according to the report.

Sector to Dominate U.S. Online Tutoring Services Market 2019-2024

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Source: Technavio, 2020

Designed by

But in terms of revenue, the subject tutoring segment dominates the market. This sector accounted for 79.5% of the global revenue share in 2021 (Grand View Research, 2022).

Segment with Highest Revenue Share in Global Online Tutoring Market in 2021

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Source: Grand View Research, 2022

Designed by

Furthermore, as a prime market outside the U.S., Asia-Pacific will see an 18.2% CAGR for online tutoring services from 2022 to 2030 (Grand View Research, 2022). In 2021, the market size was reported to be $1.7 billion in this region.

No doubt, tutoring services are only glad to ride on a general trend towards virtual learning.

online tutoring growth in asia-pacific

Other Factors Driving Online Tutoring Services

High Cost of Higher Education

COVID-19 isn’t the only factor driving online tutoring services. In the U.S., the Department of Education is exploring virtual learning and online tutoring avenues as career paths, notably through technical certifications, to help low-income families circumvent the high cost of higher education (Business Wire, 2020).

Source: Hanson, 2021

Technological Advances

Advances in augmented reality (AR), virtual reality (VR), internet connectivity and collaborative tools like interactive whiteboards and audio-video apps are improving the quality of online learning, which includes online tutoring; thus, the industry has been gaining a positive outlook as a viable alternative to in-person learning (Business Wire, 2020).

Source: IDC Worldwide Augmented and Virtual Reality Spending Guide

Personalized, On-Demand Learning

Customized, personalized learning as a flexible way to manage one’s class schedule is also driving the growth of tutoring services (Grand View Research, 2022). Combined with real-time analytics, online tutoring software provides instructors with a way to track a student’s progress without needing to commit to a structured schedule. This setup is helpful to working students.

Source: Klein (2019)

Best Tutoring Software for 2023

1. Oases – For any session-based business

Oases dashboard

Oases is an online tutoring management system that helps you manage staff and student schedules and admin tasks. It consists of modules for sales and marketing, scheduling and tracking, and accounting, making it ideal for any session-based businesses offering tutoring, instruction or boot camp services. Further, it suits different instructional design models, such as ADDIE, Gagne’s and Bloom’s. An Oases MarketPlace storefront allows you to sell your services on your website, while three built-in invoicing modules let you bill customers using the system.

Key Features

  • Oases Marketplace
  • Sales & Marketing tools such as webforms, tags, email
  • Scheduling & Tracking tools such as single one-off session, calendar, white-label customer log-in, testing, automatic learning paths, and progress reports
  • Accounting tools such as invoicing, credit card processing, payments, and general ledger

Pricing

  • Starter – $99 per month for up to 25 active students
  • Basic – $199 per month for up to 60 active students
  • Standard – $299 per month for up to 100 students
  • Advanced – $399 per month for up to 140 students
  • Professional – $499 per month for up to 200 active students
  • Ultimate – $699 per month for up to 350 students

2. ClassFolios – Tutoring on Autopilot

Classfolios dashboard

ClassFolios is designed specifically for tutoring businesses. It features communication tools, session tracking and invoicing, as well as automation to help you focus on your core services. As an all-in-one system, ClassFolios covers the gamut of scheduling, enrolling, communicating and payment tracking. It also has a feedback mechanism to help you identify improvement areas and a marketplace where you can sell your services.

Key Features

  • Marketplace that connects tutors to parents and students
  • Dashboard that gives you a snapshot of your business metrics such as response rate and time, number of scheduled students, tutor availability and upcoming classes.
  • Feedback templates that auto fills in students’ details.

Pricing

  • Free for 30 days
  • $6.99 per month

3. TutorBird – For Private Tutors, Tutoring Centers and Test Prep Centers

TutorBird dashboard

TutorBird is a tutor management software that aims to help you reduce no-shows, get paid on time and, essentially, grow your business. Designed for single or multi-tutor services, private tutors, test prep centers, and tutoring services, TutorBird helps you to schedule appointments, manage students, bill on time and conduct online tutoring.

Key Features

  • Schedule management featuring SMS and email reminders, calendar tracking, private or group sessions, multiple-room/location management
  • Student management featuring parent/student portal, individual calendar, lesson registration, access to online resources and lesson notes
  • Billing featuring calendar-based billing, online payment, auto-invoicing, and professional-looking invoices
  • Branding featuring white labeling, web hosting, and SEO compliance

Pricing

  • Pricing depends on the number of tutors
  • ~$15.97 per month for 1 tutor
  • ~$37.12 per month for 5 tutors
  • ~$63.56 for 10 tutors
  • ~$275.07 for 50 tutors

4. TutorCruncher – Helps You Grow a Tutoring Business

TutorCruncher dashboard

TutorCruncher is a management software that adapts to different types of tutoring business, from small business to market leaders. It features payments, tutor management, and scheduling tools that are accessible from one platform. Utilizing the system helps you get paid on time, increase revenues, automate scheduling and empower your tutors.

Key Features

  • Business analytics with visuals give you an overview of your business performance
  • CRM lets you keep tutor, client, and student data in one platform and process them for insights
  • Website integration
  • Whiteboard teaching tools
  • Web-based scheduling
  • Online payment through Stripe or GoCardless integration

Pricing

  • Pay as you go – $30 per month + 1% of revenue
  • Startup – $80 per month + 0.65% of revenue
  • Enterprise (for revenues of over $1 million) – contact vendor

5. ConexED – Student Services Management Platform

ConexED dashboard

ConexED is a student services management system with remote features, making it suitable for on-site and online tutoring services. A kiosk feature helps standardize learning engagement for in-campus and remote students. With ConexED, you can establish an organized process for different engagement types.

Key Features

  • Case management gives students visibility of their learning progress through dashboards and real-time tracking
  • Dynamic messaging with real-time calendar integrations and auto-reminders
  • Virtual lobby features a “one-stop shop” for student support services
  • Virtual meetings with collaboration tools and breakout rooms
  • Instant messaging using live chat for human-to-human engagement

Pricing

  • ConexED consists of three modules that may be sold separately: student services management platform, kiosk and campus anywhere solutions and business intelligence. For details, contact the vendor.

6. Tutor Platform – Teaching, Learning and Management Solutions

Tutor platform dashboard

Tutor Platform bills itself as an all-in-one teaching and learning platform developed for private schools and universities. You can build an interactive educational website that links to an LMS with Tutor Platform. You can also automate admin and recurring tasks, develop online educational content and manage teaching workflows within the platform. The system also features tools for finance management and promotional mechanisms.

Key Features

  • LMS software that lets you create courses and promote them in a built-in marketplace
  • Content development for interactive digital books, placement tests and quizzes
  • Mobile apps for iOS and Android
  • Finance management for pricing models, revenues vs. expenses, and salaries
  • Virtual classroom via integration with Zoom, LiveBoard, LessonSpace, Skype and Google Meet
  • Website builder to help you create a branded educational website

Pricing

  • Lite for startups – $99 per month
  • Pro for midsize businesses – $199 per month
  • Enterprise for customized package – $3 per student/month

7. Fusion – Teach Online with Live Classrooms and Teaching Tools

Fusion dashboard

Fusion is a tutoring system that provides you with tools for managing virtual classrooms, online tuition and homework and tasks. You get to utilize webcams, whiteboard, chat, breakout rooms, link sharing, recording, and more to run virtual classes, nuturing collaboration, among students. The platform supports over a hundred languages, which helps you to offer global tutorial services. Likewise, it integrates with popular communication and collaboration apps such as Google Drive, Zoom Meetings, Microsoft Teams, and DropBox, making the platform easily accessible.

Key Features

  • Virtual classrooms with tools for webcams, chats, breakout rooms, whiteboards, recording, annotations, file sharing and user control
  • Task management that helps you grade and evaluate learners’ outputs and assign homework or assignments
  • Integration with key content providers such as YouTube, Discovery Education, Khan Academy, Mathletics and Oxford OWL

Pricing

  • Pricing is based on the number of tutors. One tutor is priced around $16.24 per month, while 10 tutors equals around $125.04 per month. For more than 10 tutors, the vendor can customize a package.

8. eduflow – Manage Social Learning at Scale

eduflow dashboard

eduflow focuses on social learning, helping you to create engaging courses in minutes and promote peer review, group work, and active discussions. While it is used for corporate training, eduflow also targets higher education as a collaborative learning experience platform for universities. The system scales to thousands of users and works on any device via a web browser. You can set up prerequisites and deadlines for a ladderized learning process and create personalized learning paths.

Key Features

  • Intuitive design makes it easy to use the interface and access the tools quickly
  • Analytics & Insights gives you a clear picture of student performance
  • Just-in-time notifications allow you to send and receive in-app or email reminders
  • In-app video recording for presentation or individual submissions
  • LMS integration
  • Personalized learning paths

Pricing

  • Free for 15 active learners, limited features
  • Lite – $20 per month for 100 active learners
  • Pro – $120 per month for 250 active learners
  • Go pro – get a quote for unlimited active learners

9. VEDAMO Virtual Classroom – Web Conferencing Tool for Educators

Vedamo dashboard

VEDAMO Virtual Classroom is a simple collaborative web conferencing app featuring a whiteboard, screen sharing, breakout rooms, and other tools that make live online teaching possible. It is intuitive enough for kids and non-tech users, making it ideal for freelance tutors, language teachers, kindergartens, and even corporate trainers. It integrates with key EdTech systems like Moodle, Canvas and Google for Education.

Key Features

  • Virtual classroom
  • Online whiteboard
  • File sharing, file library
  • Chat, personal notes
  • Rich text editor, flexible layout
  • Timer
  • Custom logo

Pricing

  • Virtual Classroom – $25 per month for up to 50 learners per session, unlimited sessions, 5 GB storage, interactive archives and custom branding

10. LearnCube – Designed for Teaching, Tutoring & Training

LearnCube dashboard

LearnCube is a virtual classroom suited to live online education. You get the standard tools like an interactive whiteboard, audio & video features and video recording. Likewise, uploading lesson content to the platform is easy, where you can also access multi-media materials from a single location. LearnCube allows for white labeling the platform for branding. The whiteboard and virtual classroom are sold separately but can be bundled together for a custom plan.

Key Features

  • Online whiteboard
  • Conversation mode, text chat, virtual hand raise
  • 1:1 private classes
  • Custom branding
  • File and media sharing
  • Class review, class recordings, class scheduling
  • Mobile and tablet compatible
  • Reporting
  • Homework management

Pricing

  • Whiteboard plans – free for 1 teacher, Pro at $7/month, Pro + Premium ESL content at $20/month
  • Virtual classroom – basic at free for 1 teacher, Pro at $14/month, Pro + premium ESL content at $26.60/month
  • Plans are also available for setting up an online language school, developer API and corporate language training. For details contact the vendor.

11. Pearl – The Enterprise Tutoring Platform

Pearl dashboard

Pearl is an enterprise tutoring platform designed as an all-in-one solution to help educators to leverage a hybrid learning environment post pandemic. It provides hybrid tutoring programs to tutoring companies and state and district agencies. It scales to the needs of educational organizations with advanced features for data management, user management and schedule management.

Key Features

  • State- and district-compliant data-driven reporting
  • User management for students, parents, instructors and admins
  • Built-in online classroom featuring whiteboards, recording, and screen sharing
  • Booking and scheduling tools

Pricing

  • $40 monthly base fee for up to 49 instructors
  • $10 per instructor/month
  • By quote for organizations with more than 49 instructors

12. Teachworks – Organize and Automate Your Tutoring Business

Teachworks dashboard

Teachworks helps you to manage students, scheduling, invoicing and other aspects of a teaching business. Tutors and teachers can plan their schedules on a single platform that is accessible to students. In this way, schedule conflicts, missed appointments and emergency schedule swaps are easily visible to all parties. Automatic reminders are also sent to the right party so you get to collect payment on time. Likewise, you can embed a booking plugin on your website and expand your market at scale.

Key Features

  • Calendar and scheduling tools help you manage multiple teachers, students, and other stakeholders with ease
  • Communication features such as personal user accounts, automatic attendance reminders, including SMS, feedback with lesson notes, and individual and group emails
  • Billing and payroll with rule-based and automation features
  • Records and analytics
  • White label and branding

Pricing

  • Starter – $16.49 per month + $0.25 per student lesson monthly
  • Growth – $47.99 per month + $0.15 per student lesson monthly
  • Premium – $187.99 per month + $0.05 per student lesson monthly

13. TutorRoom – Custom Teaching Software

TutorRoom dashboard

TutorRoom is a tutoring management system featuring virtual classroom, scheduling, and billing to help you run an online teaching business. It suits both a single proprietor and larger organizations looking to deploy a customized online teaching portal. Among other key features, you can organize your courses by lesson cover, credit cost or booking button. Students can also preview the lessons with PDF samples. TutorRoom also offers custom EdTech solutions for organizations.

Key Features

  • PC and mobile learning system
  • Course management
  • Tutor profiles
  • Scheduling with calendar view
  • Credit system
  • Integrated backend management system
  • Built-in CRM
  • Resource upload

Pricing

  • By quote for a tailor-fit solution

14. Yo!Coach – Self-Hosted Online Coaching

Yo!Coach dashboard

Yo!Coach provides an online platform for tutoring and consultation services, such as health & fitness, law, and business management. You get to deploy live video engagement, whether for one-on-one or group class. It comes prebuilt with interactive tools like audio-video chat, whiteboard, textpad, screen sharing, and workspace where teachers and learners can engage with each other.

Key Features

  • Interactive features such as audio/video chat, textpad, virtual whiteboard, screen sharing, screen recording, auto translation in real-time chat
  • Prebuilt code editor for users who want to learn programming languages
  • Progressive web app for a seamless mobile experience independent of Google and App Store
  • Multilingual, multicurrency
  • Review and ratings
  • Giftcards and coupons
  • Multiple payment methods
  • SEO-friendly
  • User management

Pricing

  • By quote for a tailor-fit solution

15. Pinlearn – Customizable and Comes with the Source Code

Pinlearn dashboard

Pinlearn is an online tutoring marketplace system with features for live classes and self-paced courses that fit a self-directed learning approach. Intuitively designed, it does not require design or development skills for you to launch a a tutoring marketplace. With Pinlearn, you can offer Udemy-like courses and set commission sharing with course sellers. The platform also allows for 1-on-1 live videos or group webinars.

Key Features

  • Course-selling tools for Udemy-like self-paced courses
  • 1-on-1 live classes with appointment manager and integrated whiteboard
  • Group webinar classes with calendar and user management for admin, students and tutors
  • Internal messaging system for support, grievance management, and general communication
  • White label with open source code for deep customization
  • Self-hosted elearning platform

Pricing

  • Regular – $399 (excludes course selling)
  • Premium – $999 (with course selling)

16. Learnyst – Sell Courses & Tests Securely From Your Branded Apps

Learnyst dashboard

Learnyst provides an end-to-end learning environment with interactive course content, quizzes and certifications. Interactive game-based learning has been found to result in superior learning performance and motor skills among K-12 students (Hsiao & Chen, 2016).

With built-in marketing tools, Learnyst allows you to promote your courses and test materials online. The system also integrates with key third-party apps to extend your online learning capabilities.

Key Features

  • Branded teaching apps
  • Data ownership of your student and course materials
  • Marketing tools
  • Scalable features
  • Fully secured online platform

Pricing

  • All plans offer unlimited courses and learners
  • Lite – ~$38.61 with 200 GB bandwidth
  • Professional – ~$115.85 with 1 TB bandwidth
  • Premium – ~$193.09 with 2 TB bandwidth
  • Essentials – ~$64.35 additional 500 GB

17. LearnSpeed – Customer and Tutor Management, Scheduling, Billing, Payments, and Communications

LearnSpeed dashboard

LearnSpeed is a fully integrated tutor management system with scheduling, billing, payment and communication features. Furthermore, it has CRM functions, helping you to keep track of prospects and assigning leads to the right person. It is designed to grow online tutoring businesses, including test preparation centers, SPED providers, music schools, counseling services, and professional session-based agencies.

Key Features

  • Sessions with attendance tracking, feedback, automated and manual admin approvals, automated email notifications
  • Calendar to help you schedule availability, sessions and meetings
  • User accounts with customizable or default settings
  • Biling & payroll with flexible single-click invoicing and different billing models
  • Communication and productivity features for tracking, reminders, and reporting

Pricing

  • $0.29 per session, billed monthly
  • Optional payment processing – 3.15% + $0.30 per credit/debit transaction, 1% + $0.30 per ACH transaction

18. Planubo – Custom-Made Tutoring Software for Universities, Colleges, and Private Institutions

Planubo dashboard

Planubo is a tutoring system you can customize to manage tutors and students, as well as schedule classes. Its intuitive user interface requires little technical know-how, if none at all, to set up the booking page. You get an overview of tutors’ schedules and assign courses based on availability. Similarly, students can opt for private or group lessons and sign into a student portal to view their calendar of sessions and access online materials. Planubo integrates with key apps like Google Meet, Zoom, and Stripe.

Key Features

  • Booking page that can be set up without technical know-how
  • Online events via Google Meet or Zoom for in-person meetings
  • Schedule management
  • Invoicing system
  • Feedback system
  • Attendance tracking
  • Payment integration
  • Client app
  • Client profiles

Pricing

  • Free for 5 active clients, 1 staff
  • Basic – $17 per month for 50 active clients, 1 staff
  • Premium- $35 per month for 100 active clients, 2 staff
  • Premium Plus – $95 per month for unlimited clients, 5 staff

19. Penji – Brings Accessibility to Tutoring, Mentoring, and Advising in College

Penji dashboard

Penji suits college tutoring, mentoring and counseling. It is developed as an add-on to on-campus centers’ programs to help them boost outputs and processes. Likewise, a mobile app makes it smooth and efficient to schedule sessions, browse courses, and meet online. You can also offload admin tasks by allowing the software to automate mundane and repetitive tasks.

Key Features

  • Interactive data dashboard for course-base insights
  • Session reminders, push notifications
  • Video tutoring
  • Attendance logging
  • Custom session feedback forms
  • FERPA compliant
  • ADA compliant
  • Advanced group tutoring support
  • Tutor-managed calendars

Pricing

  • By quote only on a per-provider basis

20. Curipod – Make Interactive Lessons Filled with Creativity, Reflection and Critical Thinking

Curipod dashboard

Curipod helps teachers to create interactive lessons that spark creativity, critical thinking, and reflection. A prebuilt online editor lets you integrate activities like brainstorming, formative assessment, and Socractic questions, while participants vote and collaborate from the convenience of their own devices. Curipod adapts to in-person, remote and hybrid learning environments.

Key Features

  • Engagement space where students ask, vote, or discuss
  • Interactive lesson builder
  • Unlimited courses
  • Unlimited students
  • Unlimited data storage
  • Custom data processing
  • Active analytics

Pricing

  • Free for teachers
  • By quote for schools and universities

Which tutoring software to get?

As you may have noticed, there are tutoring software products with end-to-end features. They cover all the essential functions as a marketplace, course builder, student portal, virtual classroom, file storage, billing, payment, etc. to a point that they resemble an LMS for school. But you may already have some of these functions covered by other apps, like accounting software for payment or cloud storage for your files. In this case, getting a lightweight tutoring app makes more sense so you avoid paying for duplicate functions.

So, the first step to getting the best tutoring software for you is to audit what you have and identify the gaps. You should also consider your teaching model. For instance, if you have a physical tutoring center, consider blended learning. A tutoring software with a student kiosk may fit into this scenario. Students can access the kiosk in-campus and the app off-campus, while their data are kept in sync. You may also consider getting some of the best online proctoring software as part of your tech stack to further reinforce your learning programs.

With a good knowledge of your needs and situation, you can quickly shortlist which products on the list meet your needs.

 

References:

  1. Business Wire. (2020, March 18). Online Tutoring Services Market in the US 2020–2024 | Flexibility Offered by Online Tutoring to Boost Market Growth | Technavio. Businesswire.Com. Retrieved June 15, 2022, from https://www.businesswire.com/news/home/20200318005453/en/Online-Tutoring-Services-Market-in-the-US-2020-2024-Flexibility-Offered-by-Online-Tutoring-to-Boost-Market-Growth-Technavio 
  2. Grand View Research. (2022). Online Tutoring Services Market Size, Share & Trends Analysis Report By Course Type (STEM, Language), By Duration (Short-term, Long-term), By End User, By Tutoring Type, By Tutoring Style, And Segment Forecasts, 2022 – 2030. Grandviewresearch.Com. Retrieved June 15, 2022, from https://www.grandviewresearch.com/industry-analysis/online-tutoring-services-market
  3. IBISWorld. (2022, January 11). Online Tutoring Services in the US – Market Size 2002–2027. Ibisworld.Com. Retrieved June 15, 2022, from https://www.ibisworld.com/industry-statistics/market-size/online-tutoring-services-united-states/
  4. Rosenbaum, E. (2022, May 16). As inflation bites and America’s mood darkens, higher-income consumers are cutting back, too. CNBC.Com. Retrieved June 15, 2022, from https://www.cnbc.com/2022/04/08/as-inflation-bites-higher-income-consumers-are-cutting-back-too.html

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