20 Best Student Information Systems in 2023

20 Best Student Information Systems in 2023
Imed Bouchrika, Phd by Imed Bouchrika, Phd
Chief Data Scientist & Head of Content

The challenges faced by academic institutions during the peak of the COVID-19 outbreak unwittingly led to the widespread adoption of new technologies to support online learning. According to the 2021 survey conducted by Quality Matters and Eduventures™ Research, at least 80% of the responding colleges and universities have partially incorporated digital learning tools, such as learning management systems and videoconferencing, in 2021.

But as the world navigates the post-pandemic era, academic institutions have also started to fully embrace the new age of education by incorporating advanced technologies to fully digitize school operations. One of the software solutions that plays a crucial role in a school’s transition to modern operations is the student information system or SIS.

In this article, we will introduce you to the best student information systems for K-12 and higher education institutions by laying down their value propositions, core features, and cost.

Best Student Information Systems Table of Contents

Technology has played a crucial role in the business continuity of academic institutions, especially during the pandemic. But while EdTech (Educational Technology) paves the best way for schools to survive and thrive amid a global crisis, not all institutions have the means. According to a report by Educause, 82% of colleges and universities had to cut their I.T. budgets in 2020. Meanwhile, 43% of survey respondents revealed that they were anticipating more budget cuts in the coming years, with the result of making difficult decisions on which technology should be prioritized first.

I.T. budgets of academic institutions in 2020

Part of the budget cut is either scaling down the services of technologies that are already in place or getting rid of the technology completely. Educause’s survey reveals that 35% of respondents would reduce their budget on maintenance and renewal. On the other hand, 54% of respondents would increase their budget on online learning systems. Meanwhile, the student information system has the highest percentage of respondents (71%) who claim that their institutions’ budget for SIS would remain unchanged, compared to 14% who responded that their schools planned to reduce their SIS budget.

Source: EDUCAUSE

The sheer number of academic institutions that wanted to keep their SIS budget untouched in the midst of budget cuts only indicates how crucial this technology is. And according to Camu’s post-pandemic global overview, North America had the highest adoption rate of SIS across the globe. Moreover, technology is popular among small and medium-sized academic institutions or those that have 10,000 or less student population. 

Core Features of an Ideal Student Information System

While it is already established that SIS is a must-have technology, choosing the right product is definitely a challenge with the hundreds of SIS platforms available in today’s market.  For starters, here are some of the things to look for in SIS before making the decision to purchase one:

  • Must be cloud-based
  • Must have mobile applications
  • Must be customizable to enable schools to tailor the system and its features to their needs and requirements.
  • Must have attendance and behavior tracking
  • Offers seamless communication tools
  • Must be able to integrate with existing software systems, such as LMS, etc.
  • Must have Big Data analytics capabilities
  • Must have robust data security in place

To help you narrow down your choices, we will share with you the 20 best student information systems in the market that tick all of the above and more.

Key Student Information Systems Statistics

The adoption of student information systems at the height of the pandemic not only afforded administrators, teachers, and staff more convenience in managing school operations but it has also provided them with tools to set their students up for success.

  • North America had the highest adoption rate of student information systems in 2020 (Camu, 2022).
  • An average of 1,403 EdTech solutions are accessed each month per district (Learn Platform, 2022).
  • 50% of academic institutions have student success data warehouse or operational data storage in place (Grajek and Brooks, 2020).
  • 78% of institutions are in favor of the adoption of information systems that support student success (Grajek and Brooks, 2020).
  • Around 60% of schools use systems that have applications for students to access their data (Grajek and Brooks, 2020).

Source: EDUCAUSE, 2020

Why is student information system important?

In an era when student learning, activities, and engagement mainly take place online, it makes sense to have a cutting-edge system in place to centralize, organize, and protect student data. A student information system’s capability to integrate with other EdTech streamlines administrative processes, helping improve productivity. Teachers have more time to actually teach with the help of powerful automations that take care of time-consuming tasks, such as grading and student progress reports. Moreover, it encourages parents or guardians to be more involved in the student’s academic journey and success.

  • 50% of EdTech tools accessed each month during the pandemic are operational tools designed for educators and school administrators, such as gradebooks, etc. (EdTech Insights, 2020) 
  • The average use of EdTech tools per month increased by 90% during the pandemic compared to school year 2018-2019 (EdTech Insights, 2020)
  • About 35% of public schools in the U.S.  revealed that their teachers use EdTech for classroom works that they would not be able to do without the help of technology (Grey and Lewis, 2021).
  • 73% of academic institutions have systems that help identify the academic troubles  of students (Grajek and Brooks, 2020).

ed tech tools accessed during the pandemic

Student Information System Industry Challenges

Student information systems share the pain points of other software solutions that cater to the academic sector. Despite the global adoption of new technologies in the education industry during and after the pandemic, there still exist barriers that hold a significant number of institutions back from utilizing modern software systems. 

The biggest challenge to EdTech adoption is that not everyone understands the opportunities that new EdTech like student information systems can offer academic institutions. Also, as mentioned earlier, limited financial resources is another major issue that hinders the adoption of new technologies. Another challenge is closing the skill gaps, which can be a long process, especially for institutions that are still implementing traditional practices. Moreover, there are schools in various parts of the globe that still do not have access to the Internet, and hardware that can make the implementation of EdTech possible.

Source: Statista, 2022

Fortunately, tech companies and developers are aware of these points as proven by the wide-range of EdTech that are cost-effective and do not require a steep learning curve. In the list of the best student information systems below, we will walk you through some of the ideal options for managing student information and more.

List of 20 Best Student Information Software

1. QuickSchools: The User-Friendly SIS for All Types of School Systems

QuickSchools dashboard

QuickSchools is a cloud-based school management system known for its flexibility and usability. It offers an intuitive platform that fits different types of academic systems such as  K-12 schools, online language schools, and institutions that offer adult education programs. Its comprehensive student information system gives academic institutions freedom to customize the sets of features according to their needs. 

Another area where QuickSchools stands out is its App Developer Console. This serves as a collaborative platform where teachers work together to develop new applications. Aside from being user-friendly, QuickSchools also takes pride in its accessibility as its users can access the platform via web or its mobile application that supports iOS and Android devices.

Key Features:

  • Student and teacher information 
  • School schedule
  • Master scheduler
  • Admissions
  • Fee tracking and online payments
  • Parent access
  • Attendance
  • Homework
  • Gradebook
  • Report card
  • Transcripts
  • Email text and voice messaging
  • Report creator
  • State reporting
  • Fundraising
  • Sign-in and sign-out

Price:

QuickSchools offers four types of monthly subscription plans and the cost of each vary depending on the number of students.

  • Gaia Plan – $0.99 per student per month
  • Apollo Plan – $1.49 per student per month
  • Athena Plan – $2.99 per student per month 
  • Enterprise Plan – By quote (for schools with more than 300 students)

2. PowerSchool SIS: The Highly Flexible SIS for District and K-12 Schools

PowerSchool SIS dashboard

PowerSchool SIS is an award-winning student information system that offers a unified and secure platform for school districts and K-12 schools. It provides all the necessary tools that make it easier for administrators to create a district setup for the academic institutions within their jurisdiction. 

With the help of PowerSchool SIS, district administrators can push a uniform calendar setup, reporting terms, etc., across the school district, which improves data accessibility and monitoring the schools’ maintenance needs. This, however, does not restrict schools from having their own unique SIS configurations, especially when it comes to setting up their grading, scheduling, attendance, and other processes. 

PowerSchool SIS also provides a portal through PowerSchool Mobile App where attendance and academic performance of students are easily accessible to both students and parents. This portal also allows family members to participate in choosing class schedules for the following school year. Furthermore, the portal also serves as the most efficient communication platform for teachers, school administrators, and the students and their family members.

In terms of integration, PowerSchool SIS seamlessly works with other PowerSchool solutions, such as its K-12 LMS, K-12 student data analytics platform, and the school administration software designed for K-12 finance and HR.

Key Features:

  • District and School Setup
  • Fixed and rotating schedule
  • PowerTeacher Pro gradebook
  • Real-time access to student grades, progress, and responsibilities
  • State Compliance Reporting
  • PowerSchool Mobile App

Price:

PowerSchool SIS does not have fixed subscription plans and its pricing is only available upon request.

3. Wisenet: A Comprehensive Learner Management System

Wisenet dashboard

Coming in at third place is Wisenet, a student management system for higher education providers and corporate training centers. This platform offers tools that help streamline student management throughout the entire learning cycle. It comes with a scheduling wizard that simplifies the processes of organizing student schedules upon enrollment. 

Wisenet offers its Learner App where students can add their personal information, view their timetables, and access their lessons via integrated eLearning or CMS platforms like Teamie or Moodle. The Learner App allows for document sharing, which enables students to view and download course materials and personal records, among others. Moreover, the platform supports payment processing via Paypal, check, etc., for paid courses. The Learner App also integrates with Xero and other third-party accounting platforms, which allows students to access their invoices and payment history.

For academic institutions and training organizations that already have an existing education management system, Wisenet can serve as an extension to gain access to more development resources via Wisenet API.

Key Features:

  • Manage Learners
  • Learner App
  • Management Reports
  • Course and Enrollments
  • Task Management
  • Finance and Payments
  • Document Sharing
  • Compliance Reporting
  • Timetables and Attendance
  • Advanced Workflows
  • Auto-grading
  • Integrations and Add-ons
  • Wisenet API

Price:

Wisenet offers three types of pricing plans that come with fixed sets of features and  tools.

  • Starter – AU$ 195 per month, billed annually
  • Standard – AU$ 395 per month, billed annually
  • Premium – AU$ 595 per month, billed annually

In case what you are looking for is not offered in the regular subscription plans, you can also request for a custom package priced by quote.

4. Teachmint

Teachmint dashboard

Teachmint is an intuitive LMS solution ideal for academic institutions that offer online and offline classes. This cloud-based platform enables teachers to share study materials and record both online and offline classes that students can use for group or personalized learning. Students and teachers can also communicate using the Teachmint’s messaging tool, which reduces the hassle of using third-party communication apps during and even after lectures. Evaluating students and keeping track of their progress are also automated, which help teachers focus more on their students.

Beyond its learning management tools, Teachmint offers end-to-end school management capabilities. These include admissions and fee management, attendance management, ID and report card generation, lesson planning, and more.

Key Features:

  • Students and teachers attendance
  • Class schedule
  • Student performance tracking
  • Class recording
  • Two-way live classes
  • Unlimited file upload
  • File sharing
  • AI-powered smart testing
  • Academic planning
  • ID card, report card, and certificate generation
  • Admissions and fee management
  • Parental access
  • Built-in communication
  • Integrated LMS and ERP

Price:

Teachmint’s pricing plan is only available upon request.

5. Gradelink: The SIS for Seamless Reporting

Gradelink dashboard

Gradelink is a comprehensive SIS with an easy to navigate interface. It offers fully integrated tools that take care of admin work on behalf of teachers, so they can focus more on their lessons and students. Among these time-consuming tasks are creating a family directory, staff roster, class attendance reports, and even a customizable IEP tracking reports for special needs students. As for parents and students, they can access relevant information and updates through the mobile app.

This cloud-based SIS platform is also equipped with discipline and counseling capabilities, which help administrators and teachers keep track of incidents, behavioral concerns, as well as conduct that deserve an award or praise. Gradelink also assists schools in keeping up-to-date medical records of their students, such as their medical history, immunizations, allergies, medications, insurance, and more. 

In terms of connecting Gradelink to existing software systems, Gradelink integrates seamlessly with Google Classroom, ClassLink, Apple School Manager, and FACTS Tuition Management, among others.

Key Features:

  • Attendance
  • Class and scheduling
  • Medical records
  • Report cards
  • Student information
  • Student/parent access
  • Staff accounts
  • Teacher gradebooks
  • Tuition and billing
  • Email blast
  • Text alerts
  • Voice messaging
  • Discipline email alerts
  • Counseling and disciple records
  • Multiple integrations

Price: 

Gradelink’s pricing is only available upon request.

6. Skyward Student Management Suite: A K-12 SIS for Better Family Engagement

Skyward dashboard

Skyward Student Management Suite provides an end-to-end school management and SIS platform to K-12 schools. For school administrators, Skyward offers curriculum management tools that help you map academic standards based on what is being adopted across the school district. This helps identify and assign prerequisites and courses and link them to graduation plans and requirements. Moreover, parents and students can request for specific courses and create their own schedule right from the mobile application.

Enrollment is also made easier for both schools and parents. You can add customizable forms and create your own enrollment workflows that parents can easily follow. Tuition and other fees, including textbooks and lunch, are all managed by the system and accessible to parents. Grades and transcripts are also updated in real time along with notes that further explain the academic progress of each student.

As for teachers, they have their own mobile application  where they can monitor and manage class attendance, student behavior, grades, and more. 

Key Features:

  • Scheduling
  • Report cards and transcripts
  • Curriculum management
  • Enrollment and registration
  • Attendance
  • Behavior tracking
  • Gradebook
  • Fee management
  • Food service
  • Health services
  • State reporting
  • Teacher mobile app
  • Family mobile app
  • Online course requests

Price:

Skyward Student Management Suite does not offer standard subscription plans but pricing is available upon request.

7. Focus SIS.: The SIS That Provides Full Special Ed Support

Focus SIS dashboard

Focus SIS is designed to accommodate academic institutions and teachers that provide special education to students with disabilities through its special ed, 504, RTI, and student services. It comes with tools that enable schools to create complaint forms that assess the needs of students. Focus SIS also fully integrates the entire special education process such as enrollment, discipline, and progress monitoring, among others. 

The system also keeps track of Medicaid services, manages clinic visits and health forms, as well as keeps track of medications and immunizations. Moreover, Focus SIS helps schools efficiently implement safety COVID-19 protocols with its safety features, such as contact tracing using the Focus seating chart and daily health screening via the mobile app. Focus also has a positive behavior reward feature, which encourages students to wear their mask to earn a badge.

Key Features:

  • Special Ed, 504, RTI, and Student Services
  • Health and safety features
  • Student management
  • Enrollment and registration
  • Communication and paper reduction
  • Discipline
  • Attendance and tardy solutions
  • Health
  • Gradebook, report cards, and transcripts
  • Safety features
  • Focus analytics and dashboards
  • Billing
  • School choice module
  • Financial management
  • State and federal reporting

Price:

Focus SIS’ subscription plan is offered by quote.

8. Orah: The SIS for Student Monitoring and Engagement

Orah dashboard

Formerly known as Boardingware, Orah offers an intuitive platform designed to accurately track and manage student attendance, school involvement, and whereabouts. Right from the mobile app, teachers can confirm if their students are inside the school premises. This can be done manually by communicating with other members of the school staff. The system can also automatically sweep all areas of the school where students can sign in, such as Orah’s Checkpoint or iPad kiosks.

Orah also streamlines the process of student leave requests. The entire process is also automated, which removes the burden of calling parents, school administrators, and other school staff involved in approving the request. This feature also comes with fraud detection, which sends an alert if there is any indication that a student is attempting to approve their leave request.

When it comes to improving student engagement, Orah offers tools that assist the school in planning and organizing student activities. Furthermore, students and their parents and guardians can view and sign up for these activities from their mobile app or the website.

In terms of integrations, Orah connects with other SIS, such as Veracross, Engage, Senior Systems, and PowerSchool. And if the software system is not in the list of compatible solutions, Orah’s open API can make integration possible.

Key Features:

  • Location manager
  • Attendance
  • Permissions and approvals
  • Gating and restrictions
  • Fraud detection
  • Checkpoints
  • In-transit tracking
  • Catering reports
  • Event sign-up
  • Event reminder
  • School-wide emergency alert and response
  • Student mood check
  • Multiple integrations

Price:

Ohra’ pricing varies depending on the specialized product you are interested in, the region you come from, and the add-on features you want to include in your subscription plan. To get a quote, you have to contact the sales department.

9. iGradePlus: The Free Online Gradebook for Individual Teachers 

iGradePlus dashboard

iGradePlus offers two products—the Free Online Gradebook designed for individual teachers and the Enterprise SMS, which is a subscription-based, comprehensive school management system. 

The Free Online Gradebook is a full-featured and highly customizable platform for individual teachers to manage the students in their roster. Aside from the grade, student, and class management features, this product also provides attendance and behavior tracking, parents and student accounts and communication tools, custom report generation and distribution, extensive printing and export options, and unlimited data.

Enterprise SMS, on the other hand, takes the school management system to a larger scale with its district management feature. It also comes with essential SMS features, such as teacher and school administrator accounts, students and parents web portals, class management, grade management, attendance and behavior monitoring, communication tools, and reporting capabilities.  

Key Features:

  • Single and Multiple Teacher Accounts
  • Administrator Accounts
  • Student and Parent Portal Accounts
  • Family Educational Rights and Privacy (F.E.R.P.A.) Compliant
  • Staff Profiles
  • Student Profiles
  • Parent/Guardian Profiles
  • Student Schedule
  • Student Grades, G.P.A.s, and Transcripts
  • Student Journals
  • Electronic Document Storage
  • Class Management
  • Class Schedule
  • Custom Report Generation and Distribution
  • Student/Parent Communication Tools

Price:

The Online Gradebook for individual teachers is completely free. As for the Enterprise SMS, you may sign up for a 14-day free trial and get a quote for the annual subscription.

10. Vidyalaya: The Modular and Interactive SMS

Vidyalaya dashboard

Vidyalaya offers a cost-effective school management solution that allows schools to seamlessly manage multiple campuses. This platform has a fully integrated cloud-based school ERP that streamlines daily administrative processes from student attendance, grades, exams and results, canteen operations, and more. 

Vidyalaya’s tools are offered in separate modules, which gives schools the opportunity to customize their school management system. Its core modules include student management, admission management, student assessment, attendance management, and fees management, among others. Its student assessment modules compare well with the best assessment software solutions in the market. Other modules are used in managing resources, such as student hostel, transportation, library, and inventory, communication, and data. As for integrations, Vidyalaya connects with Moodle and Whatsapp for education. It also provides native integrations, including its own SMS, biometric, and online payment gateway platform.

Key Features:

  • Admission management
  • Student management
  • Attendance management
  • Fees management
  • Student assessment
  • Certificate
  • Timetable management
  • Scholarship
  • Event and activity
  • Health
  • Mobile app
  • SMS/email
  • Online classroom
  • Online exam
  • Biometric
  • Barcode
  • Vehicle tracking system
  • Multiple integrations

Price:

Vidyalaya’s pricing plan is  by quote and is only available upon request.

11. Salesforce.org Education Cloud: The CRM for K-12 and Higher Ed Institutions

Salesforce.org Education Cloud dashboard

Salesforce.org Education Cloud offers separate solutions for higher education and K-12 schools. The K-12 CRM platform provides schools with a K-12 Architecture Kit. This kit comes with innovative tools that streamline admission and enrollment, as well as communication and family engagement. The kit is also designed to nurture student success by offering the school a unified view of their affiliations, characteristics, courses, academic programs, and more. Furthermore, Salesforce’s CRM for K-12 is equipped with fundraising and grant management features, which help schools foster good relationships with donors and keep track of donations.

The CRM for higher education, on the other hand, has features that support marketing and communications. It also provides a digital campus for colleges and universities with a hybrid learning environment. Admissions and enrollment processes are also simplified through the Admissions Connect feature that comes equipped with an application reader, document management, application form builder, and workflow automation capabilities. And if the K-12 solution has an architecture kit, the CRM for higher ed has Education Data Architecture (EDA), which helps academic institutions transition and fully utilize Salesforce.org Education Cloud.

As for available integrations, Salesforce.org Education Cloud seamlessly integrates with Slack, MuleSoft, and other Salesforce applications. 

Key Features:

  • K-12 Architecture Kit
  • Education Data Architecture (EDA)
  • Admissions Connect
  • Student SuccessHub
  • Success Plans
  • Higher Ed Analytics
  • Accounting Subledger
  • Multiple Integrations

Price:

Both cloud CRM solutions for K-12 and higher ed offer a 30-day free trial and you have to contact sales to get a custom quote.

12. SchoolMint Enroll: The Platform for Strategic Enrollment Management

SchoolMint Enroll dashboard

Founded by educators, SchoolMint Enroll is centered on helping K-12 schools reach their enrollment goals and improve their retention rates. One of the services SchoolMint Enroll offers is strategic marketing, which comes with marketing audit tools that examine the school’s website, promotional messaging, and online presence in order to formulate effective strategies for improvement. This service also provides consultants that go undercover to test the enrollment process of the school or the district and identify the gaps in the process.

SchoolMint Enroll also offers social media advertising services, reputation management, and SEO and local SEO analysis, and optimization. Furthermore, the enrollment and all information relevant to this process are housed in a microsite that is not only accessible to parents and students but also easy to navigate.

To further enhance the SchoolMint platform, schools can integrate it with other SchoolMint solutions, such as SchoolMint Insights, SchoolMint Connect, SchoolMint Engage, and more.

Key Features:

  • Application Management
  • Lottery and Placement Management
  • Student Registration and Re-enrollment
  • Marketing Audit
  • SEO and Local SEO
  • Online school reviews
  • Enrollment Microsite
  • Digital Advertising
  • Mobile Application’
  • Native Integrations

Price:

SchoolMint Enroll’s pricing is only available upon request.

13. Sycamore Education: The Platform for Efficient School and Campus Management

Sycamore School dashboard

Academic institutions can benefit from the two solutions offered by Sycamore Education. The first is Sycamore School, an all-in-one online school management platform. This robust platform has more than 300 features, including administrative management, classroom management, school communications, admissions and enrollment, and master scheduler. Sycamore School is also fully integrated with Google Workspace for Education. Furthermore, schools can extend the platform’s functionality through third-party applications, such as Clever, MailChimp, Smart Tuition, and Twilio, among others.

Sycamore Campus is the other online solution and this one caters to non-traditional academic institutions, such as trade schools, small private colleges, and schools that offer specialty certifications and credentials programs. It comes with flexible tools that simplify online recruitment and admissions, course management, and keeping track of student information, transcripts, and student timecards. Sycamore Campus also provides communication tools, student portal, and basic accounts receivables currently integrated with PayPal for making online payments.

Key Features:

Sycamore School

  • Admissions and enrollment
  • Master Scheduler
  • Address book
  • Attendance manager
  • Family and student portals
  • Family directory
  • Family, student, and staff profiles
  • School calendars
  • Report cards
  • Transcripts
  • Lunch orders
  • Discipline tracking
  • Lesson plans
  • Classroom and curriculum manager
  • Online assignment
  • IEP evaluations
  • Pass-a-Note
  • Visitor logs
  • Reports
  • Google Workspace for Education
  • Childcare manager
  • Online payment via PayJunction
  • Multiple integrations

Sycamore Campus:

  • Recruitment and admissions
  • Course pages
  • Gradebooks
  • Academic Checkpoint Reports
  • Student profiles
  • Official and unofficial transcripts
  • Degree/certification Program Management
  • Student Timecards
  • Emails
  • Pass-a-Note
  • Accounts Receivables
  • Online payment via PayPal
  • Multiple integrations

Price:

The pricing plans for Sycamore School and Sycamore Campus are offered by quote.

14. Aeries SIS: The SIS for More Actionable and Portable Student Data

Aeries SIS dashboard

Aeries SIS is a comprehensive student information system that can be hosted on cloud or on-premise. This platform is  equipped with robust tools for secure hosting of student data while keeping it accessible to school administrators, teachers, as well as students and their parents or guardians. Student data Aeries SIS houses include emergency contacts, siblings, medical records, counseling, discipline, intervention tracking, special education records, and other custom supplemental data.

Beyond student data hosting, Aeries SIS also offers an academic scheduling software, grade reporting and transcripts, attendance, testing and assessment, government reports, and more. And to expand Aeries SIS’ functionality, the platform integrates directly with other cloud-based tools, such as Livingtree, Microsoft, Google Classroom, Titan, Canvas, Certica, and Illuminate. 

Key Features:

  • Student data
  • Interactive schedule builder
  • Mass scheduling
  • Team teaching
  • Course requests
  • User-defined report cards
  • Customizable transcripts
  • Progress reports
  • Transcript printing to colleges
  • Attendance
  • Enrollment history
  • Testing and assessment
  • Medical history
  • Vaccination requirements
  • Government billing
  • Multiple integrations
  • Mobile application

Price:

Aeries SIS’ pricing plan is offered by quote and only available upon request.

15. Alma SIS: The SIS for Advanced School and District Administration

Alma dashboard

Alma SIS provides schools and school districts with extensive sets of features that  support district, school, and student administration. Its district solutions offer core SIS features, such as district schools and dashboards, calendar, bus routes, and custom reporting, including state reporting, scheduling, and support model for district staff members. Alma SIS district solution also comes with command-and-control to distributed decisioning, which enables district administrators to access and view the status of schools within their jurisdictions.

School administration tools include advanced scheduling, course management, demographic data, enrollment history, and virtual file cabinet. This solution also allows schools to integrate the platform with Google Classroom and keep track of assessments. Meanwhile, student administration tools include attendance tracking, biographical data of students, transcripts, IEP designation, and flexible gradebook rubrics.

Key Features:

  • Advanced scheduling
  • Directory
  • Attendance
  • Incident tracking
  • Discipline
  • Transcripts
  • Student/parent portal
  • Medical record
  • Report builder
  • Student filing cabinet
  • Report cards
  • School messaging
  • Parent messaging
  • State reporting
  • Compliance reporting

Price:

The prices of Alma SIS’ subscription packages for district and schools are offered by quote.

16. FACTS SIS:  The SIS for Seamless Automation and Information Management

FACTS SIS dashboard

FACTS SIS is a student information solution for K-12 schools. This cloud-based platform provides school administrators, teachers, and students with tools that streamline student information and school management. For administrators, FACTS SIS provides dashboards that give them all the information they need about each student’s academic records, schedules, behavior, transcripts, and contact information. Another dashboard is dedicated to details about the families of the students and their demographic information.

Teachers also get access to a customizable lesson plan builder, attendance, and behavior reports. Keeping families up-to-date on students’ activities and performance is also easier as the platform automatically syncs relevant data to the family portal. FACTS SIS also provides teachers with a full-featured SIS gradebook that allows them to choose the information that should be indicated in report cards, such as student skill sets and commentaries. As for students and families, FACTS SIS allows them to view the information they need from any device and browser. They can also communicate with teachers and administrators right from the platform. 

FACTS SIS also integrates seamlessly with other cloud-based solutions. Among these are Google Classroom, Blackbaud, Cornerstone, PowerSchool, Sycamore, QuickBooks, and many more.

Key Features:

  • Admissions
  • Attendance
  • Communication
  • Comprehensive reporting
  • Health information management
  • Report cards
  • Transcripts
  • Scheduling
  • Staff information management
  • Standards-based grading
  • Student behavior tracking
  • Student and family information management
  • Family Portal
  • Cafeteria management

Price:

FACTS SIS’ pricing plans are available upon request.

17. Infinite Campus: The SIS with Native LMS Tools

Infinite Campus dashboard

Infinite Campus’ student information system is a web-based and scalable platform that provides school districts with tools to streamline student administration processes of K-12 institutions. Its administration tools include automation of enrollment data management, calendar, school-wide attendance, state reporting, and personalized learning plans.

This SIS also comes with a built-in LMS functionality, which gives users access to professional development tools, quick assessments, gradebook, control center, and student course recommendations, among others. Furthermore, Infinite Campus SIS provides parents and students with their own mobile applications, which serve as their main communication channel to reach teachers and administrators. 

Infinite Campus SIS also integrates with other applications, such as Google, Campus Digital Repository, and others via LTI integration.

Key Features:

  • Mobile apps for parents and students
  • Parent and student portal
  • LMS tools
  • Gradebook
  • Schedule wizard
  • State reporting
  • National Records Exchange
  • Attendance
  • Curriculum
  • School services

Price:

Infinite Campus SIS’ pricing plans are only available upon request.

18. BigSIS: The SIS for Flexible and Modular Database

BigSIS dashboard

Another modular student information system, BigSIS offers a variety of flexible tools for every user group—admissions, registrar, parent, teachers, and more. Because of its design, schools are free to create, choose, and add any module they need to create a powerful SIS.

BigSIS modules include leads management, which keeps track of potential enrollees. This module also allows you to customize the enrollment workflow and assign tasks to a member of the admissions staff to ensure a smooth enrollment process. Schools can also add an online payment platform, which BigSIS offers through Authorize.net.

The student management module houses relevant student details and allows teachers to build their own rubric-type grading matrix that follows the school’s student evaluation process. This module also enables the user to generate student progress reports at any given time of the school year, as well as grading reports at the end of the semester. 

Furthermore, the gradebook module takes on the time-consuming manual computation of student grades. The gradebook module enables teachers to build their own gradebook by adding weighted categories, such as tests, quizzes, homework, and class participation. This module also supports unlimited file upload, which enables teachers to share supplementary documents that students and their parents can view and download.

Although BigSIS modules come with a price, the platform adds free features from time to time. Once released, these features are automatically installed during module updates without any charge.

Key Features:

  • Students report and grades
  • Student management
  • Leads management with tasks
  • Leads reporting
  • Online applications
  • Integrated email
  • Mail merge
  • Attendance and truancy management
  • Gradebook
  • Online contracts
  • Calendar and events
  • Document Center
  • Authorize.net payments
  • Contacts
  • Donations and fundraising
  • Volunteer management
  • Free features

Price:

BigSIS has three subscription packages that clients can customize according to the modules they need.

  • Core package (up to 4 modules) – Pricing starts at $199 
  • Core+ package (up to 10 modules) – Pricing starts at $299
  • Comprehensive package (up to 18 modules) – Pricing starts at $499

19. MySchool Student Information System: The SIS for Reliability and Online Data Security

MySchool Student Information System dashboard

MySchool SIS offers a broad-range of powerful features that support day-to-day school management. Some of the features simplify the complex admission process through configurable workflows and application forms easily customized using its drag-and-drop form builder. Scheduling is also hassle-free with the timetable and room management tools that offer a 360-view  of each student, teacher, class, and classroom timetables.

Other  features of MySchool SIS include communication tools for administrators, teachers, students, and parents; attendance management, billing, and donations management, among others. And to make sure that all information stored in the cloud-based platform is secure, MySchool SIS secures information security certification (ISO 27001), PIPEDA and GDPR compliance, and maintains data encryption during data transmission and storage.

MySchool SIS also integrates with other platforms, such as Microsoft for Education and Google Classroom, Microsoft SDS, Zoom for Education, Blackboard Collaborate, TurnItIn, Braintree, and more.

Key Features:

  • Admissions and enrollments
  • Student, parent, and staff management
  • Parent and student portal
  • Manage classes, courses, and timetables
  • Configurable grade reports and transcripts
  • Configurable student registration
  • Attendance and discipline management
  • SSL encrypted connections
  • Data import tool
  • Assignments
  • Announcements with email and SMS
  • Fee calculation and invoicing
  • Donation management
  • Mentors and I.E.P. management
  • Contact management
  • Multiple integrations

Price:

All packages require a minimum of 100 student licenses.

  • Manage – $20 per student/year 
  • Communicate – $30 per student/year
  • Enterprise – $40 per student/year

20. Oracle Higher Education Cloud: The SIS That Focus on Student Success

Oracle Higher Education Cloud dashboard

Oracle Higher Education Cloud offers Oracle Student Cloud, which is a full-featured, cloud native SIS designed to support lifelong learning through continuous innovation of the platform. Through the Oracle Student Cloud solution, Oracle provides higher education institutions with flexible and fully integrated modules that handle student management, recruitment, financial planning, and student engagement.

The platform also provides clients with a wide range of resources on how they can maximize Student Cloud’s capabilities, especially in terms of delivering a more personalized learning experience and providing assistance to students who need guidance in making financial or academic decisions.

Key Features:

  • Oracle Student Management
  • Oracle Student Recruiting
  • Oracle Student Financial Planning
  • Oracle Student Engagement
  • Student Support
  • Practical Path
  • Oracle Student Cloud Resources

Price:

Oracle Student Cloud’ pricing is offered by quote and is only available upon request.

What is an ideal student information system?

Primarily built for managing student data, student information systems have evolved to play more crucial roles in the modern academic landscape and have become a staple in latest online education trends. There are now what can be considered as hybrid SIS or those that have other solutions like LMS natively embedded into the system, or a school bus routing software as part of student services.

While additional functionalities are normally considered a good characteristic, the fundamental tools of a student information system must remain as the top features to look for and examine carefully. Among these are data security and accessibility, usability, automation, customizability, communication tools, and integration with other technologies. Moreover, it is also important to consider other factors, such as cost, customer support, and scalability.

 

Sources:

  1. Camu. (2022, April 11). Student information system: A post-pandemic global overview. Camu
  2. Fedena. (2021, September 14). What is SIS? Purpose of student information system. Fedena.
  3. Grajaek, S. (2020, October 2) EDUCAUSE quick polls results: IT budgets, 2020-21. EDUCAUSE
  4. Kelly, R. (2021, June 8). How the pandemic boosted ed tech adoption. Campus Technology
  5. Quality Matters (2021, June 8). CHLOE 6: Online Learning Leaders Adapt for a Post-Pandemic World. Quality Matters

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