Best Government Procurement Software in 2022

Best Government Procurement Software in 2022
Imed Bouchrika, Phd by Imed Bouchrika, Phd
Chief Data Scientist & Head of Content

The government’s mammoth use of public resources, goods, and services has made public procurement a multifaceted and complex industry. It entails the efficient and streamlined acquisition of supplies and assets, from public sectors and commercial businesses, such as real estate, construction, office supplies, and healthcare equipment.

Before any deal comes through, however, prices must first be pre-negotiated and government agencies need to draw up legal contracts with suppliers. According to a report by the United States Government Accountability Office, the federal government spent more than $665 billion on contracts in the fiscal year 2020, a significant increase of over $70 billion from the previous year. Half of this increase is attributed to spending on pharmaceuticals and medical supplies to treat COVID-19 patients.

Since government agencies use taxpayer money in acquiring the goods and services that they need, it is critical for these organizations to follow a number of regulations and comply with state laws. Otherwise, the consequence, as anyone with a public administration degree will tell you, can be catastrophic. Government procurement software makes these processes incredibly easy. Organizations can streamline government request for proposal (RFP) and vendor management processes. Modern governments could hardly do without these digital applications. For guidance, we compiled the best government procurement software available in the marketplace today.

Best Government Procurement Software Table of Contents

  1. Key Government Procurement Software Statistics
  2. Why Government Procurement Software Products Are Important
  3. List of 20 Best Government Procurement Software

Key Government Procurement Industry Statistics

Government procurement involves a series of crucial processes that allows government organizations to deliver public services, from supplier and vendor sourcing to contract management and purchasing resources for the current and future needs of state and local governments. Whether in the health care, defense, social protection, education sector, or law enforcement systems, government procurement encompasses the acquisition of supplies, infrastructures, and professional services from the best-fitting vendors and contractors.

Over the years, the federal government has spent hundreds of billion dollars on contracts with various industries. In 2020, government spending on contracts recorded an all-time high of $682 billion, the highest in the last five years (Bloomberg Gov, 2022).

government spending on contracts in 2020

Government Spending During COVID-19

Buoyed in part by the COVID-19 pandemic, fiscal 2020 marked the fifth straight year of increased contract spending by the federal government. As the pandemic created serious financial and health burdens for many US households, the federal government contracted expenditures on medical supplies and pharmaceuticals, with COVID-19-related transactions amounting to $45 billion in fiscal 2020.

Let’s take a look at some of the key statistics relating to government contract spending during the onset of COVID-19.

  • Expenditures on medical supplies during COVID-19 increased by 50% in 2020. (Nextgov, 2022)
  • Spending on ships, aircraft, subs, and combat vehicles increased to 41%. (Nextgov, 2022)
  • For miscellaneous and sustainment supplies, government spending decreased by more than 13%. (Nextgov, 2022)
  • As for the IT sector, contract spending grew $6.8 billion year over year. (Nextgov, 2022)
  • From $57.3 billion in fiscal 2016, the information technology market grew to $76.2 billion in fiscal 2020. (Nextgov, 2022)

Source: Nextgov (2022)

Agencies Responsible for the Highest Contract Spending

Government organizations from different parts of the world spend around 17% of their GDP, or $100 trillion, on the purchase of supplies, work, and services (Bid Detail, 2022). To ensure that all services, goods, and suppliers will be given non-discriminatory and fair opportunities to compete in the government procurement of trading partners, the United States includes government procurement obligations in its free trade agreements (FTAs).

With this trade policy, vendors and suppliers can compete on a level playing field for foreign government procurement. As such, here are some of the latest statistics and reports discussing the agencies responsible for awarding the most contracts in fiscal year 2020.

  • Contract spending in fiscal year 2020 reached $665.1 billion. (US Government Accountability Office, 2020)
  • Total contract spending by civilian federal agencies reached $243.3 billion. (US Government Accountability Office, 2020)
  • For the Department of Defense, contract spending amounted to $421.8 billion. (US Government Accountability Office, 2020)
  • The US Navy is responsible for the most contract dollars, which amounted to $150 billion in 2020. (US Government Accountability Office, 2020)
  • Among civilian federal agencies, the Department of Health and Human Services, Department of Veterans Affairs, and Department of Energy had the highest contract spending. (US Government Accountability Office, 2020)

contract spending, civilian federal agencies

Government Contracts for Small Businesses

In search for new clientele and business funding, one great source of revenue opportunities that small business owners should recognize is the federal government. As a vast organizational entity, the government has to purchase goods and services to deliver civilian services and function effectively.

Accordingly, a growing number of small businesses are now actively pursuing government contracting opportunities as part of their customer development strategy. Below are some of the latest statistics on government contracts for small businesses.

  • In 2021, the federal government awarded 26.01%, or $145.7 billion, to small businesses. (SBA, 2021)
  • As part of a government-wide goal to promote small business participation in federal contracting, a quarter of the total contract dollars was awarded to small businesses. (US Government Accountability Office, 2020)
  • Small business federal contracting increased by $13 billion in 2021. (SBA, 2021)
  • $27 billion in government contracts went to women-owned small businesses. (SBA, 2021)
  • $83 billion subcontracts were awarded by the government to small businesses. (SBA, 2021)

federal government contracts awarded to small businesses in 2021

Why Government Procurement Software Products Are Important

With a clear need for acquiring goods and services, public offices implement a government procurement software to streamline the planning, acquisition, and distribution of their needed resources. Some of these resources include medical supplies, pharmaceuticals, information technology software, and other essential needs—all of which are necessary for improving the welfare of the public.

Ultimately, a government procurement software enables government agencies to find suppliers and contractors with good performance record and reputation. At the same time, the best government procurement software ensures compliance with state laws and regulations and helps organizations meet production and delivery schedules.

Source: U.S. Government Accountability Office (2020)

List of 20 Best Government Procurement Software

1. Bid Detail: For the World’s Largest Live Global Tenders

Bid Detail dashboard

Bid Detail is a one-stop shop for federal opportunities and government tenders from all over the world. It provides government organizations with the latest procurement news and access to contract award data. It also provides bidding consultancy and facilitation services, enabling government tenders to broaden their business boundaries and government clientele worldwide. Furthermore, Bid Detail consolidates data on the latest bids and contracts awarded from different countries all across the globe.

Key Features

  • International projects
  • Global tenders
  • Procurement news
  • Contract award
  • Procurement plan
  • Project information
  • Procurement forecast
  • Electronic procurement commission
  • General procurement notice

Pricing

  • Quote-based

2. Vendor Registry: Top Rated Vendor Management Platform

Vendor Registry dashboard

Vendor Registry is a procurement solution for vendors and local purchasers. It has a wide range of vendor management tools that helps government organizations to streamline procurement processes, improve efficiency, and reduce errors.

The platform is also built with a self-service portal that allows vendors to register themselves to do business with local purchasers and government agencies. With its contract management features, Vendor Registry helps organizations store and manage contracts, vendor documents, and renewals from a single, centralized location.

Key Features

  • Vendor management
  • Contract management
  • Vendor registry
  • Bid evaluation
  • Electronic bidding
  • Solicitation management
  • Bid management

Pricing

  • Quote-based

3. Keelvar: Procurement Platform for Enterprise-Level Clients

Keelvar dashboard

Keelvar is a procurement management solution ideal for enterprise-level clients who need to streamline their supplier sourcing processes. With its intelligent automation and easy-to-use sourcing optimization tool, the platform helps enterprises accelerate digital transformation, boost cost savings, and improve efficiency. The solution also allows organizations to create, launch, manage, and award more quickly and efficiently.

Key Features

  • Sourcing optimization
  • Sourcing automation
  • Data encryption
  • Single sign on
  • Event management
  • API integrations
  • Direct materials sourcing
  • Transportation sourcing
  • Packaging sourcing
  • Indirect sourcing

Pricing

  • Quote-based

4. Airbase: Comprehensive System that Goes Beyond Spend Management

Airbase dashboard

Airbase is an all-in-one solution for approval workflows, accounting automation, corporate card management, bill payments, and employee reimbursements. It helps organizations take control and manage their expenses by budget owners and accounting managers to view spending by team member, vendor, or department in real time.

The solution also provides real-time visibility on every purchase request and approval within organizations, enabling teams to take actions on duplicate subscriptions, control ad spends, and budget travel costs and other resources.

Key Features

  • Bill payments
  • Approval workflows
  • Accounting automation
  • Real-time reporting
  • Purchase order management
  • User management
  • General ledger integration

Pricing

  • Quote-based

5. EZGovOpps: Affordable Business Intelligence Tool for Government Contractors

EZGovOpps dashboard

EZGovOpps is a web-based intelligence tool that helps government contractors manage contract summaries, file cabinets, and targeted agencies. The platform is built with an extensive database that yields detailed contract and program information, allowing organizations to discover thousands of major programs and IDIQs, including SEWP V, TAPS, EAGLE II, or any other criteria. EZGovOpps is also packed with file management features to streamline the assignment of priority levels, management of mod alerts, custom tags, and team members.

Key Features

  • File cabinet
  • In-depth contract summary
  • Analytics tool
  • Pipeline graphics
  • History log
  • Federal opportunity notification
  • Agency information
  • Budget reports
  • Workspaces
  • Data backup

Pricing

  • Bronze: $2,195/year
  • Silver: $3,195/year
  • Gold: $4,195/year
  • Platinum: $5,495/year

6. GovWin IQ: The Leading Market Intelligence Platform

GovWin IQ dashboard

GovWinIQ is an industry-leading platform that enables companies to discover and win contracts with the U.S. federal, state, local, and Canadian governments. The platform is continuously updated by award-winning industry experts, enabling contractors to identify early-stage opportunities, build relationships, come up with strategic plans, and navigate the competitive landscape. GovWin IQ also provides access to comprehensive government agency spending data and thousands of procurement contacts.

Key Features

  • Enhanced SLED coverage
  • Canadian market intelligence
  • Customer success support
  • Federal opportunities
  • Company profiles
  • Research support
  • Federal contracts
  • Smart tags
  • Federal spending analytics

Pricing

  • Quote-based

7. Scientist.com: Digital Research Marketplace for Scientists

Scientist.com dashboard

Scientist.com is an award-winning marketplace that helps scientists find the right tools and technologies that they need to run, design, and execute experiments and research data management processes. It allows organizations in the science and technology fields to digitize and optimize research operations, such as tracking purchases, negotiating prices, managing legal contracts, and handling payments. The platform leverages AI and machine learning algorithms to help scientists find the best suppliers and investors.

Key Features

  • Contract research
  • Compliance tools
  • AI-driven procurement
  • Purchase tracking
  • Contract management
  • Payment handling
  • Expense management

Pricing

  • Quote-based

8. UrbanLeap: Full-Suite Procurement Solution

UrbanLeap Procurement dashboard

UrbanLeap is a procurement platform specifically built for local governments that need to develop quality solicitation documents, receive more proposals, and get the procurement data that they need. With a collaborative, data-driven approach, the platform enables local government agencies to simplify and eliminate the guesswork in procurement processes. It also helps organizations in developing strong solicitation documents by incorporating stakeholder requirements, best practices, and data from other cities and municipalities.

Key Features

  • Compliance tools
  • Competitive proposals
  • Solicitations
  • Digital evaluations

Pricing

  • Quote-based

9. Citymart: Procurement Platform for Residents and City Workers

Citymart dashboard

Citymart is a procurement solution that helps local government organizations innovate, reduce costs, and win contracts through high-quality information and advice in the procurement process. and improve life for city workers and residents. It is an innovative and thoroughly evidenced resource platform intended for procurement officers, as well as city leaders who want to unlock business and environmental opportunities. The solution offers consulting services for problem-based procurement, procurement challenges, and rigorous market engagement.

Key Features

  • Public procurement
  • Market insights
  • Procurement data

Pricing

  • Quote-based

10. Tradeshift: Powerful Business Network Platform

Tradeshift dashboard

Tradeshift is a comprehensive business network platform designed to help organizations digitize trade and build a modern B2B supply chain network. It provides a variety of tools to streamline procurement processes, such as e-procurement and supply marketplaces, payments automation, and electronic invoicing.

The solution also enables buyers and suppliers to digitize invoice processes and automate accounts payable workflows. Moreover, Tradeshift provides sellers with free and unlimited access to supplier analytics and supplier collaboration.

Key Features

  • Electronic invoicing
  • Supply chain marketplace
  • AP automation
  • Invoicing
  • Supplier analytics
  • Cash flow management
  • E-procurement

Pricing

  • Quote-based

11. Salesforce Government Cloud

Salesforce Government Cloud dashboard

Salesforce Government Cloud is a procurement platform that provides government organizations with a unified space for all their procurement data, systems, and processes. It helps government employees boost agency productivity, collaborate securely, and automate internal workflows and IT operations.

The solution leverages customizable technology and proven capabilities to meet the procurement needs of federal civilian agencies, aerospace companies, government contractors, defense agencies, and state and local governments at all levels.

Key Features

  • Productivity tools
  • Compliance
  • Supplier relationship management
  • State case management
  • Collaboration
  • Business Intelligence
  • Automation
  • Contract management

Pricing

  • Quote-based

12. Procurated: Procurement Software for Public Sector Buyers

Procurated dashboard

Procurated provides a best-in-class procurement solution that helps public offices reward good supplier performance. It enables government, education, and healthcare buyers to find enterprises and contractors who have done outstanding work for public organizations.

With its extensive vendor directory, the platform allows procurement officers to discover the best and top-rated suppliers among hundreds of goods and service categories across different socio-economic designations and geographic areas.

Key Features

  • Vendor performance management
  • Vendor directory
  • Vendor evaluation
  • Vendor history
  • Vendor reviews
  • Product and service categories
  • Messaging tool
  • Networking

Pricing

  • Quote-based

13. GovSpend: Top-Rated Tool for Government Procurement

GovSpend dashboard

GovSpend is an industry-leading procurement solution that helps government agencies get quotes from vendors for the products and services that they need. It enables government organizations to become competitive and avoid overspending by providing complete visibility into each vendor’s book of government business.

Moreover, GovSpend allows government organizations to grow their contacts, reach out to other agencies who have purchased the same products and services from a specific vendor, and consider peer reviews to make smarter procurement decisions.

Key Features

  • Agency profiles
  • Vendor directory
  • Supplier information
  • Vendor validation
  • Spend history
  • Bid specs tool

Pricing

  • Quote-based

14. Periscope: Designed for Public Procurement Organizations

Periscope dashboard

Periscope is a public sector procurement solution designed to help government agencies streamline procurement processes and ensure that they are following the best procurement practices. It provides organizations with a one-stop public sector marketplace where government agencies can shop for open market catalogs and publicly sourced contracts. On top of simplifying the procurement experience, Periscope also allows government buyers to compare product specs, prices, and services.

Key Features

  • Government cooperative contracts
  • Open market catalogs
  • Compliance tools
  • Purchase management
  • Public sector shops

Pricing

  • Quote-based

15. Avisare: For the Education and Empowerment of Entrepreneurs

Avisare dashboard

Avisare provides a convenient, simple, intuitive, and customized procurement tool to government agencies that need to simplify contractor and vendor management processes. It has bidding management features to help government buyers spend less time on vendor research and more on relevant opportunities for the best contractors and suppliers. Avisare also makes it easier for small businesses to compete for contracts and help boost the local economy.

Key Features

  • Automated compliance reporting
  • RFP management
  • Integrated network
  • Question-and-answer support
  • RFP creation

Pricing

  • Quote-based

16. SmartProcure: Purchase Order Database for Government Agencies

SmartProcure dashboard

SmartProcure is a procurement platform built for government organizations that need a transparent and comprehensive database for optimum procurement practices. It encourages free and open exchange of information to improve the procurement process of government agencies. The platform works with thousands of government agencies to aggregate their purchasing data into a single, robust, and easily searchable database.

Key Features

  • Government purchase order database
  • Procurement intelligence
  • Information on valuation, funding, and acquisitions

Pricing

  • Quote-based

17. Bidspeed: Providing Extensive Opportunity Data for Government Organizations

Bidspeed dashboard

Bidspeed is a comprehensive procurement software that provides government organizations with opportunity data from thousands of public sources. It has a plethora of essential tools to help government buyers find the right opportunities and respond to vendors on time. The solution also makes procurement processes more simple, repeatable, and accurate.

Bidspeed helps small business contractors win government contracts and take control of the entire procurement process, from market research, business development, and capture management to bidding and proposal management.

Key Features

  • Proposal templates
  • Federal opportunities
  • Compliance matrix
  • GSA integration
  • Pipeline management
  • State and local data
  • Competitor research

Pricing

  • Basic: $0/month
  • Bronze: $59/month
  • Silver: $150/month
  • Gold: $195/month
  • Platinum: $295/month
  • Diamond: Quote-based

18. CJIS Group: Market Intelligence Tool for State and Local Governments

CJIS Group dashboard

CJIS Group is a market intelligence tool that helps contractors sell their technology to state and local governments. It enables vendors to monitor and track down contacts, RFPs, budgets, contracts, and bids to uncover quality leads. The platform provides procurement notifications and detailed agency information, enabling contractors to gain a better understanding of their clients. CJIS Group also allows vendors to keep track of projects, from pre-RFP to contract awarding.

Key Features

  • Pre-RFP information
  • One-stop shop
  • Daily email alerts
  • Bid management
  • Contract management
  • Market intelligence

Pricing

  • Quote-based

19. Logica: Consulting Service for Public Procurement

Logica Ltd dashboard

Logica offers comprehensive legal, financial, and administrative services to optimize procurement processes in public sector institutions. It helps government agencies remain compliant with state regulations on ​​public procurement and financial management and control. The solution also offers consulting services in the sphere of public law and finance, public spending, and public procurement.

Key Features

  • Consultancy
  • Legal services
  • Contract management

Pricing

  • Quote-based

20. Digisoft: For Simplified Government Contract Management

Digisoft dashboard

Digisoft is a government contract management software that enables government agencies to simplify contracting processes, from finding company and project information to managing approval workflows. The platform provides an interactive dashboard that allows organizations to keep up to date with important metrics, such as project spending, utilization of resources, and company and project performance. Digisoft also offers purchase order management and travel and subcontract expense features to help government agencies improve procurement processes.

Key Features

  • Interactive dashboards
  • Performance metrics
  • DCAA-compliant timesheets
  • PTO request and tracking
  • Floor checks
  • Purchase order management
  • Travel expense management
  • Subcontract expense management
  • Accounting integration
  • Project management

Pricing

  • Performance: $26/employee
  • Premier: $36/employee
  • Elite: $46/employee

What is the Best Government Procurement Software?

Finding the best government procurement software is a difficult undertaking—after all, not all systems are created equal, and there is no one-size-fits-all government procurement platform. As you can see from the list of platforms in this article, each one has a distinct set of features and capabilities, and some offer a more comprehensive set of functionalities than the others. In choosing the most ideal government procurement platform, it is important to consider a system that supports large-scale government sourcing and bid processes.

Government procurement involves a series of complex processes. That’s why government agencies should leverage the assistance of modern tools and applications for managing requisitions, approvals, awards, and compliance management. With the help of a government procurement platform, public offices and organizations can easily facilitate online collaboration with their vendors, contractors, and suppliers.

Governments today take on many roles that require modern computer applications. Consequently, they find themselves relying on many modern systems if they are to run efficiently. For example, providing public transportation used to be a relatively simple affair, but the ever-growing population and the vast, complex need it entails mean they have to turn to public transportation software providers.

All these systems put together eventually translates to mountains of data that only the best public records management software can handle.

To know more about other software products ideal for government agencies, you may also check out our guide to the top government software currently available in the marketplace.

 

References:

  1. BGOV200 – The Top Government Contractors in FY20 | Bloomberg Gov. (2022, March 22). Bloomberg Government. https://about.bgov.com/bgov200/
  2. Bid Detail. (2022, July 6). 404 – Bid Detail. Biddetail. https://www.biddetail.com/
  3. Konkel, F. (2022, April 14). Government’s Contract Spending Reached Record High in Fiscal 2020. Nextgov.Com. https://www.nextgov.com/cxo-briefing/2021/06/governments-contract-spending-reached-record-high-fiscal-2020/174668/
  4. SBA. (2021). Federal Government Awards Record-Breaking $145.7 Billion in Contracting to Small Businesses. https://www.sba.gov/article/2021/jul/28/federal-government-awards-record-breaking-1457-billion-contracting-small-businesses
  5. A Snapshot of Government-Wide Contracting For FY 2020 (infographic). (2020). U.S. GAO. https://www.gao.gov/blog/snapshot-government-wide-contracting-fy-2020-infographic

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